Sales Executive Assistant / Bid Coordinator

SalSon Logistics | Newark, NJ Full-Time | 100% On-Site No Remote or Hybrid Work Available SalSon Logistics is seeking a highly professional and results-driven Sales Executive Assistant / Bid Coordinator to support our Vice President of Sales and Business Development team. This is not a traditional administrative role. We are looking for a business-minded professional who can manage complex sales initiatives, coordinate customer proposals, oversee RFP and bid submissions, analyze opportunities, and help drive revenue growth throughout our nationwide transportation and logistics network. The ideal candidate thrives in a fast-paced environment, possesses exceptional organizational skills, and can effectively communicate with executives, customers, and operational leadership. What You'll Do Serve as the primary support partner to the VP of Sales Manage calendars, meetings, customer presentations, and strategic initiatives Prepare executive reports, presentations, and sales performance metrics Coordinate customer visits, facility tours, and business review meetings Track sales activities, pipeline updates, and key performance indicators Bid & Proposal Management Manage the end-to-end RFP, RFQ, and bid submission process Coordinate responses across Operations, Finance, Safety, and Leadership teams Gather pricing, service, operational, and compliance information required for proposals Maintain a library of proposal content, customer references, and supporting documentation Ensure all bid submissions are completed accurately and submitted on time Business Development Support Research prospective customers and market opportunities Assist with sales forecasting and pipeline reporting Track customer opportunities from initial contact through implementation Prepare customer presentations, pricing summaries, and account analyses Support onboarding and implementation of new business opportunities Cross-Functional Collaboration Work closely with Operations, Customer Service, Finance, Recruiting, and Safety teams Assist in identifying process improvements that enhance customer experience Support special projects and executive initiatives as assigned Qualifications 3+ years of executive support, sales support, business development, proposal management, or logistics experience Transportation, logistics, supply chain, warehousing, trucking, or freight industry experience strongly preferred Experience managing RFPs, RFQs, bids, proposals, or contract documentation preferred Advanced proficiency with Microsoft Excel, PowerPoint, Word, and Outlook Strong analytical and reporting skills Exceptional written and verbal communication abilities Ability to manage multiple priorities and deadlines simultaneously Professional presence with executive-level communication skills What We Offer Weekly pay Medical, Dental, Vision, and Life Insurance 401(k) Paid Vacation Paid Holidays Paid Sick Time Career growth within a rapidly expanding transportation and logistics organization Why SalSon? SalSon Logistics is one of the nation's fastest-growing transportation and logistics providers. Our success is built on operational excellence, customer service, and strong leadership. This role offers the opportunity to work directly with executive leadership, contribute to major business wins, and make a measurable impact on the company's continued growth. If you're organized, analytical, customer-focused, and ready to play a key role in driving business development, we'd love to hear from you. #J-18808-Ljbffr SalSon Logistics