Full Charge Bookkeeper

Job Description

Job Description

We are looking for a highly organized Full Charge Bookkeeper to oversee day-to-day financial operations for a legal practice in Santa Barbara, California. This position is responsible for keeping records accurate across multiple entities, managing trust-related accounting activities, and supporting reliable financial reporting throughout the year. The ideal candidate brings strong QuickBooks Online expertise, careful attention to detail, and the judgment to handle sensitive financial information with discretion.

Responsibilities:
• Oversee bookkeeping activities for three separate entities in QuickBooks Online, ensuring records remain complete, current, and accurate.
• Reconcile bank accounts and credit card statements each month to confirm balances and resolve discrepancies promptly.
• Administer the firm’s trust account, including monthly three-way reconciliations and ongoing monitoring of trust balances.
• Post settlement-related receipts and coordinate disbursements to clients, attorneys, lienholders, and other payees.
• Maintain individual client trust ledgers in accordance with California State Bar trust accounting standards.
• Track case-related financial activity, including attorney fees, client distributions, lien payments, and reimbursable costs.
• Partner with the external accountant to support tax preparation, year-end close activities, and required financial reporting.
• Organize documentation needed for annual reporting obligations and maintain supporting records for compliance purposes.
• Review recurring expenses such as insurance, rent, and other operating costs while keeping vendor files and financial documents up to date.
• Provide support for payroll updates and related administrative changes through Paychex as needed, while preserving strict confidentiality across all financial matters.• At least 5 years of experience in a full-charge bookkeeping role.
• Advanced working knowledge of QuickBooks Online.
• Demonstrated success reconciling multiple bank and credit card accounts.
• Strong organizational, analytical, and problem-solving abilities.
• High level of accuracy with exceptional attention to detail.
• Ability to manage competing priorities independently and meet deadlines consistently.
• Strong communication skills and sound judgment when working with confidential financial information.
• Preferred experience with legal trust accounting, law firm bookkeeping, contingency-fee matters, or the Paychex payroll platform.