Accounts Payable Associate

Job Description

Job Description

Job Summary:

The Accounts Payable Associate will be responsible for monitoring the outflow of capital for the company.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Maintains W-9 information as needed for audit and record retention purposes
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices and prepares sales tax returns as necessary
• Familiarity with capital projects and construction in progress
• Other ad hoc projects as assigned

Required Skills/Abilities:

• Must be reliable and extremely trustworthy
• Must be proficient in Microsoft Office Suite or related programs. Strong Excel knowledge is a plus
• Must be able to learn other accounting software systems
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and meticulous records
• Must be able to pass a USPS background check

Education and Experience:

• High school diploma required;
• Business or Accounting degree preferred
• 3-5 years+ experience strongly preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.