Executive Assistant

Job Description

Job Description

** ABOUT HTA: **

** Join us in changing people’s lives!** The Hospitality Training Academy (HTA) is a non-profit organization and a labor-management partnership between UNITE HERE Local 11 and contributing hotel and food service employers in Southern California and the state of Arizona. Our mission is to build a strong workforce for the hospitality industry and provide well-trained workers for hospitality and food service employers. Our vision is to help people move from poverty to economic independence through life-changing careers in the hospitality industry.

** JOB SUMMARY: **

The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating communications, and ensuring efficient day-to-day operations. This role requires strong organizational skills, discretion, and the ability to prioritize in a fast-paced environment.

** DUTIES & RESPONSIBILITIES: **

** Calendar & Schedule Management **

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize commitments to optimize executive productivity.

** Communication & Correspondence **

• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft, review, and manage emails, reports, and presentations.
• Manage confidential information with professionalism and discretion.

** Meeting Coordination **

• Prepare agendas, materials, and briefing documents.
• Take meeting minutes and track follow-up action items.
• Coordinate organization for meetings, including virtual and in-person events.

** Travel & Expense Management **

• Arrange travel (flights, accommodations, transportation)
• Prepare itineraries and process expense reports.

** Office & Administrative Support **

• Maintain filing systems, records, and executive documents.
• Support special projects and initiatives assigned.
• Assist in improving administrative processes and workflows.

** REQUIRED SKILLS & ABILITIES: **

• Bachelor’s degree required.
• 3-5+ years of experience as an Executive Assistant or in a similar role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Google Suite and MS Office)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to manage sensitive information with confidentiality
• Strong attention to detail and critical thinking skills

** WORK ENVIORNMENT: **

• Fast-paced, deadline-driven environment
• May require occasional after-hours support depending on executive needs

** PHYSICAL REQUIREMENTS: **

• Able to sit for extended periods of time
• Able to use a screen and perform computer function duties
• Able to lift 25 LBS
• Able to drive to all HTA locations as needed

\nCompany Description

Join us in changing peoples' lives! The Hospitality Training Academy (HTA) is a non-profit organization and a labor-management partnership between UNITE HERE Local 11 and contributing hotel and food service employers in Los Angeles and Orange Counties, and the state of Arizona. The HTA is designed to improve Los Angeles' tourism and hospitality industry by increasing the skill level of its workforce and moving workers up the career ladder. Before the pandemic, the hospitality industry was one of the largest growing sec- tors in Southern California, with a projected growth rate higher than all other jobs in the region, and the nation. We have an exciting opportunity for you to join our HTA team as we help the industry recover after pandemic.

Company Description

Join us in changing peoples' lives! The Hospitality Training Academy (HTA) is a non-profit organization and a labor-management partnership between UNITE HERE Local 11 and contributing hotel and food service employers in Los Angeles and Orange Counties, and the state of Arizona. The HTA is designed to improve Los Angeles' tourism and hospitality industry by increasing the skill level of its workforce and moving workers up the career ladder. Before the pandemic, the hospitality industry was one of the largest growing sec- tors in Southern California, with a projected growth rate higher than all other jobs in the region, and the nation. We have an exciting opportunity for you to join our HTA team as we help the industry recover after pandemic.