Executive Assistant

StevenDouglas is partnering with a growing and dynamic organization in downtown Fort Lauderdale seeking a highly polished Executive Assistant to support senior leadership in a fast-paced, high-exposure environment.

This role is ideal for a proactive, detail-oriented professional who thrives in a position requiring exceptional organization, discretion, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted partner to executive leadership while managing complex scheduling, travel coordination, administrative operations, and critical business support functions.

Key Responsibilities

• Provide high-level administrative support to senior executives, acting as a trusted extension of the leadership team
• Manage complex calendars, meetings, and daily schedules while prioritizing competing demands
• Coordinate domestic and international travel arrangements, including full itinerary preparation and ground transportation logistics
• Serve as a gatekeeper for incoming communications, phone calls, and executive correspondence
• Process expense reports and manage related administrative documentation
• Maintain highly organized electronic and physical files while ensuring confidentiality and accuracy of sensitive information
• Prepare, edit, and manage business documents including legal notices, confidentiality agreements, and internal correspondence
• Support contract administration, file management, and maintenance of shared company documentation systems
• Partner cross-functionally with internal departments to coordinate document approvals, signatures, and routing processes
• Assist with transactional and project-based support, including coordination with external counsel and preparation of closing documentation related to acquisitions and dispositions
• Coordinate meeting logistics including conference room setup, preparation of materials, and follow-up support as needed

Qualifications

• 4+ years of experience supporting C-suite or senior executive leadership
• Prior experience in a fast-paced corporate, private equity, legal, financial services, or professional services environment preferred
• Experience supporting contracts, legal documentation, transaction support, or contract management strongly preferred
• Proven ability to handle confidential information with professionalism and discretion

What Were Looking For

• Exceptional organizational skills with strong attention to detail
• Outstanding written and verbal communication skills
• Ability to anticipate needs, think ahead, and solve problems independently
• Comfortable working in a fast-paced environment with shifting priorities
• Strong sense of urgency and ability to manage multiple priorities simultaneously
• Highly polished, professional demeanor with strong executive presence
• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint

Additional Information

• College degree preferred, but not required
• Competitive compensation package offered based on experience
• Opportunity to join a growing organization and work closely with senior leadership in a highly visible role