Executive Assistant

Job Title

Executive Assistant

Location

Bethesda, MD 20817 US (Primary)

Category

Administrative/Clerical

Job Type

Full-Time

Salary Range

$60,000-75,000.00/YEAR

Education

Bachelor's Degree

Travel

None

Job Description

• Serve as the point of contact for inquiries directed to the Chief Operating Officer (COO) from other departments/projects; gather information and provide key points to the COO.
• Anticipate COO needs, proactively work to reduce the COOs administrative responsibilities.
• At the direction of the COO, assist in tracking project timelines, key milestones, and deliverables to ensure smooth project progression.
• Offer onboarding support to new hires by addressing policy-related questions and guiding them to key information resources.
• Actively follow up on action items, provide updates to the COO and stakeholders.
• Utilize advanced Excel skills to track data and prepare reports.
• Organize, update, and maintain project-specific documentation.
• Coordinate meetings, document key takeaways, and ensure smooth communication and engagement across departments and projects.

Job Requirements

• 5+ years of experience in project coordination, data management, or a similar role.
• Strong organizational and time-management skills, with a proactive approach to handling multiple priorities.
• Creative problem-solver with an innovative approach to complex challenges
• Advanced Excel skills required for effective data reporting
• Excellent written and verbal communication skills, with an ability to build rapport across departments.
• Self-starter with the ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated success in roles that require frequent cross-functional communication and diligent follow-up.
• Master's degree preferred but not required.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.