Administrative Assistant

Administrative Assistant for Gary Chapman ChairLocation: Chicago, IL, On-site Employment Type: Part-Time Compensation Range: $19 - $24 Hour The compensation above is the estimated hiring range for this position. Final offers are determined based on a variety of factors including skills, experience, qualifications, internal equity, and other job-related considerations. We are seeking a highly organized, service-oriented professional to provide administrative and coordination support to the Gary Chapman Chair of Moody Theological Seminary. This role is ideal for someone who enjoys serving behind the scenes, managing details, fostering communication, and supporting strategic initiatives within a Christ-centered academic environment. If you are mission-minded, possess exceptional organizational skills, and desire to contribute to the ministry and educational mission of Moody, we invite you to apply. Moody Bible Institute is a Christ-centered higher education and media ministry dedicated to equipping people with the truth of God's Word. Through trusted biblical teaching, media, and educational resources, Moody reaches audiences around the world with the gospel and seeks to make a lasting Kingdom impact.The Administrative Assistant serves as the primary administrative support for the Gary Chapman Chair of Moody Theological Seminary. This position facilitates the Chair's work by managing scheduling, coordinating internal and external communications, supporting strategic initiatives, arranging travel and accommodations, and overseeing a variety of administrative functions. The successful candidate will demonstrate excellent judgment, professionalism, strong communication skills, and a commitment to serving faculty, staff, and ministry partners with excellence.Communication & Coordination: Coordinate communication between the Chair and various Moody departments, including Education, Radio, and Publishing. Professionally manage correspondence and communication related to speaking engagements, agendas, reports, and other ministry activities. Collaborate with Seminary administrative staff to ensure effective communication and coordination across departments. Facilitate communication between the Chicago and Michigan campuses of Moody Theological Seminary. Support communication and coordination with Facilities and other operational departments as needed.Administrative Support: Manage and maintain the Chair's calendar and scheduling needs. Coordinate travel arrangements, lodging, and accommodations. Prepare and organize documents, reports, meeting materials, and related administrative resources. Maintain records and administrative processes while ensuring confidentiality and professionalism.Strategic Project Support: Assist with the coordination and implementation of strategic initiatives and special projects. Monitor project timelines, communications, and follow-up activities to support the Chair's priorities. Coordinate with internal and external stakeholders to ensure successful project execution.Additional Duties: Perform other duties as assigned in support of the Seminary and the Gary Chapman Chair.Top Qualifications: Associate's degree or combination of education and work experience in a supporting role. Commitment to confidentiality and discretion. Strong servant-leadership mindset and willingness to support faculty and administrative staff. Exceptional verbal and written communication skills. Strong organizational, interpersonal, and administrative abilities. Demonstrated proficiency with office technology, systems, and productivity software. Authorization to work in the United States without employment sponsorship.What Will Make You Successful: Church, ministry, or Christian higher education experience. Awareness of theological trends and developments within Christian higher education. Demonstrated ability to manage multiple priorities and projects simultaneously. Strong attention to detail and follow-through. Ability to work effectively with diverse faculty, staff, students, and ministry constituents. High level of professionalism, integrity, and adaptability. Self-directed and goal-oriented work style.Work Environment: This position operates in a professional office environment and routinely utilizes standard office equipment, including computers, telephones, copiers, and related technology. While performing the duties of this position, the employee will regularly communicate with others and may frequently be required to stand, walk, reach, and use hands to operate office equipment. This is a part-time position, regularly scheduled to work 12-16 hours per week. Minimal travel may be required.Additional Information: Candidates must demonstrate alignment with Moody Bible Institute's mission, doctrinal beliefs, and Christian values. Employees are required to affirm Moody's Statement of Faith and adhere to Community Standards. Moody Bible Institute values diversity and seeks team members who engage others in ways that honor its biblical foundation. Moody complies with applicable nondiscrimination laws and, as a religious institution, requires employees to hold beliefs consistent with its Doctrinal Statement and Community Standards.Benefits & Culture: In addition to meaningful work, you'll be part of a supportive, Christ-centered community that is committed to your professional, personal, and spiritual growth. Part-Time Benefits 403(b) retirement plan participation to help you prepare for the future Free gym membership at the Solheim Athletic Center Free on-campus parking A Culture That Invests in You Tuition benefits and educational opportunities through Moody Bible Institute Weekly team devotions that encourage spiritual growth and connection with colleagues Weekly chapel services featuring worship, biblical teaching, and community engagement Join Us At Moody, you'll find more than a job. You'll discover a community where faith, learning, and purpose come together to make a difference. Every role contributes to Kingdom impact. If you are a detail-oriented professional with a servant's heart and a desire to support theological education and ministry, we invite you to apply and become part of our mission-driven community.