Executive Assistant

Job Description

Job Description

We need you to help us grow! We are looking for a highly motivated Executive Assistant who will provide high-level administrative support to our Building Science Principals by managing schedules, coordinating meetings, handling communication, and executing various administrative tasks. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to multitask efficiently.  If you are driven with a shared passion for Improving Life through Better Built Environments™, then we have your next challenge! 

Responsibilities  

• Manage executive calendars, schedule meetings and appointments, and handle travel arrangements as needed.
• Prepare project fee proposals and agreements for review and approval.
• Assemble monthly progress updates for clients on a regular basis.
• Act as point of contact between executive and internal/external stakeholders.
• Prepare reports, presentations, and documentation for meetings.
• Assist in organizing and overseeing special projects or events.
• Maintain confidentiality and handle sensitive information with discretion.
• Handle incoming correspondence and prioritize actions, as well as respond on behalf of executives when necessary.
• Performs additional duties as assigned by executives.

Desired Skills  

• 1+ years of Administrative Assistant experience encouraged. 
• Values that exude being Genuine, Progressive, and an Advocate 
• Must be able to effectively interact with customers, vendors, and other team members on the telephone, in person, and in writing (email, internal chats, etc.) 
• Proficient in MS Teams, Word, Excel, and Outlook 
• Must have good organizational skills and be able to effectively manage multiple tasks simultaneously. 
• Must understand deadlines, quick turn arounds, sense of urgency, and be comfortable working with multiple people/teams with the ability to focus on the job. 

BranchPattern is a great place to work!

BranchPattern is an award winning firm built by engineers and building scientists who genuinely care about improving people’s lives. We are advocates for building a better environment and community. Our employees are progressive, passionate and innovative change agents that strive to deliver high quality projects. If you are ready to make a difference and improve the lives of our communities apply today.

• Flexible work hours that allow you to balance work and life. 
• Casual work environment where you can dress for your day. 
• Employee ownership and the freedom to be an entrepreneur. 
• Paid volunteer time and parental leave so you can care for others. 
• Paid birthday holidays and wellness initiatives so you can care for yourself. 
• Genuine and progressive leadership who put people first. 
• Clear career paths and mentors that want you to excel. 
• Paid certifications and memberships to build your leadership in the industry. 
• Medical, dental, and vision insurance for all employees.
• Employee Stock Ownership Plan (ESOP) Shares and Profit Sharing.
• 401k with a company match. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.