Executive Assistant

About Martin Brûlé Studio MBS is an AD100 firm located in New York, Paris & Montréal. They specialize in interior architecture and design services. Key Responsibilities Executive & Calendar Management: Manage the Creative Director’s calendar, appointments, travel schedules, and meetings across multiple time zones; anticipate scheduling conflicts and resolve proactively. Internal & External Coordination: Coordinate internal meetings, client presentations, site visits, and daily briefing for all meetings and events. Communications & Gatekeeping: Act as primary point of contact for external partners, clients, and collaborators; draft, proof, and manage correspondence; maintain discretion with confidential information; filter, prioritize, and ensure timely follow‑ups. Project & Administrative Coordination: Support project teams with logistical coordination, deadlines, deliverables, and reporting; maintain organized filing systems, track milestones, and assist with presentation preparation. Travel & Events: Coordinate domestic and international travel, flights, accommodation, and on‑site logistics; prepare itineraries, briefing documents, and contact lists; support studio events, exhibitions, or client dinners. Studio Operations Support: Serve as a bridge between leadership and studio teams, monitor operational workflows, support budget tracking, and vendor coordination. Qualifications & Skills 4+ years of executive support experience, preferably in creative industries such as design, architecture, fashion, or art. Exceptional organization, time management, and attention to detail. Excellent written and verbal communication skills. Proven ability to handle sensitive and confidential information with discretion. Proficiency with Google Workspace/Microsoft Office Suite; familiarity with project management tools is a plus. Ability to work across multiple time zones and adapt to shifting priorities. Cultural fluency to represent the studio to high‑profile clients and collaborators. French language skills are an asset, but not required. #J-18808-Ljbffr