Executive Assistant

Department: Executive Office

Reports To: Owner/CEO

Position Summary

Supports the Owner/CEO directly during a period of rapid, sustained growth (approximately 300% year-over-year) across a five-market Texas operation. Acts as a high-energy, technology-forward force-multiplier who is fluent in AI-driven tools, comfortable navigating the construction industry, and experienced in managing complex operational environments.

Key Responsibilities

• Own the CEO's calendar end-to-end—proactively scheduling, resolving conflicts, and protecting time for priority work.

• Coordinate travel, meetings, and site visits across Houston, San Antonio, Austin, San Marcos, and Dallas/Fort Worth.

• Prepare the CEO for each day and meeting with relevant context, documents, and priorities.

• Actively use AI tools and automations to streamline scheduling, correspondence, research, and reporting workflows.

• Maintain fluency in construction and electrical contracting concepts to represent the CEO credibly with field leadership, vendors, and clients.

• Handle sensitive business and personal matters with absolute discretion, drafting and managing correspondence on the CEO's behalf.

• Serve as a trusted gatekeeper, filtering and prioritizing incoming requests to protect executive time.

• Take ownership of ad hoc special projects spanning HR, recruiting, operations, and business development.

Key Performance Indicators (KPIs)

• Full command of CEO's calendar & inbox priorities achieved by Day 30

• Reliable early-morning coverage established (6:00–7:00 AM start) by Day 30

• First AI-driven workflow improvement implemented by Day 60

• Proactive executive gatekeeping and request routing established by Day 90

• Trusted point of contact status built across all five regional markets by Day 90

Qualifications & Skills

• Early riser able to reliably begin the workday between 6:00 AM and 7:00 AM.

• 3+ years supporting a senior executive or owner in a fast-paced environment.

• Demonstrated fluency with AI tools and modern productivity software.

• Experience operating within or supporting complex, multi-site operational environments.

• Exceptional organizational, communication, and independent problem-solving skills.

• High level of professional discretion with confidential information.

• Preferred: Background in construction, electrical contracting, hospitality, or founder-led growth environments.

• Preferred: Familiarity with JazzHR or similar platforms, and a Bachelor's degree or equivalent professional experience.