Staff Accountant

Overview

Herzig Engineering is one of the leading companies in our field with over 25 years of experience in electrical engineering and safety consulting. We are seeking a highly organized and detail-oriented Accounting Coordinator to join our team.

This role supports the accounting department while working closely with Sales and Project Management to ensure customer orders, billing, and financial transactions are processed accurately and efficiently.

The Accounting Coordinator plays an important role in supporting our order-to-cash process, including customer onboarding, purchase order entry, invoicing, and expense reconciliation. The ideal candidate will be comfortable communicating with both internal teams and customer contacts while maintaining high standards of accuracy and professionalism.

Working at Herzig Engineering means being part of a collaborative team environment that values accuracy, accountability, and excellent customer service.

We offer competitive salaries, group health insurance, vision, dental, and a 401(k) with match.

Pay: Commensurate with experience Job Type: Full-time

Qualifications

• Experience working with accounting software or ERP systems (QuickBooks, SAP, Microsoft Dynamics, or similar)
• Strong proficiency in Microsoft Excel and standard office software
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to work independently while collaborating across departments
• High level of attention to detail and accuracy in financial documentation

Responsibilities

Customer Onboarding & Compliance

• Serve as the primary point of contact for new customer onboarding during the initial setup process
• Complete and process required vendor forms and onboarding documentation
• Perform bank account verifications and confirm accurate billing information
• Coordinate with customers to ensure billing setup is completed correctly and prevent payment delays

Sales Support & Order Management

• Collaborate with Sales and Project Management teams to verify order information
• Accurately enter customer Purchase Orders (POs) into the company accounting system or ERP
• Maintain communication with customer contacts to resolve discrepancies in order details
• Review order documentation for completeness and accuracy

Invoicing & Billing Operations

• Support the weekly invoicing process to ensure all billable services and products are captured
• Generate and distribute invoices according to company procedures
• Upload and manage invoices within customer billing portals based on client requirements
• Ensure invoices meet internal accounting standards and customer compliance requirements

Expense Management & Financial Transactions

• Execute vendor payments and schedule disbursements according to company policy
• Review and reconcile financial transactions, including employee expense reports and credit card statements
• Maintain organized financial records and supporting documentation

Skills & Abilities

• Strong work ethic with excellent interpersonal and organizational skills
• Ability to manage multiple operational tasks while maintaining attention to detail
• Customer-focused mindset with strong professional communication
• Ability to investigate and resolve billing or order discrepancies independently
• Comfortable working in a collaborative, small-business team environment
• Ability to quickly learn internal systems, accounting workflows, and client requirements