Staff Accountant

Job Description

Job Description

The Staff Accountant is responsible for supporting the day-to-day accounting operations of the company, including general ledger maintenance, account reconciliations, accounts receivable oversight, accounts payable support, month-end close activities, financial reporting, and internal accounting controls.

This position reports directly to the Controller and provides guidance and oversight to Accounts Receivable, Accounts Payable and Collections to ensure timely invoicing, accurate payment posting, proper customer account maintenance, and effective follow-up on billing and collection-related matters. The Staff Accountant will play a key role in maintaining accurate financial records, improving accounting processes, and supporting the overall efficiency of the Accounting Department.

Supervisory Responsibilities:

• Provides daytoday functional oversight and work direction to Accounting Team Members.
• Serves as a mentor and coach by supporting onboarding, training, and continued development of team members.
• Assists the Controller with performance feedback, workload balancing, and ensuring adherence to department processes and procedures.
• Supports team accountability and workflow efficiency while escalating concerns to leadership as needed.
• Does not have formal hire, termination, or disciplinary authority unless otherwise assigned.
Work Environment:
• Inoffice
Duties/Responsibilities:
• Maintain and reconcile general ledger accounts on a regular basis.
• Prepare and post journal entries as assigned.
• Assist with monthend, quarterend, and yearend close processes.
• Reconcile bank accounts, credit card accounts, balance sheet accounts, and other assigned accounts.
• Review Accounts Receivable, Accounts Payable, and Collections activity to ensure invoices, payments, credits, and adjustments are properly recorded.
• Oversee and provide assistance to the Collections Clerk(s).
• Provide oversight of customer invoicing, payment posting, monthly statements, billing portals, and accounts receivable aging reports.
• Support the Accounts Receivable, Accounts Payable, and Collections with billing discrepancies, customer payment issues, and collectionrelated followup.
• Monitor Accounts Receivable, Accounts Payable, and Collections aging and escalate delinquent accounts or collection concerns to the Controller as appropriate.
• Assist with accounts payable processing, vendor account review, and payment preparation as needed.
• Prepare financial reports, account schedules, and supporting documentation for Controller review.
• Assist with audits, tax filings, insurance requests, and other financial documentation as needed.
• Support internal controls by reviewing accounting transactions for accuracy, completeness, and proper approval.
• Collaborate with operations, sales, service, and administrative teams to resolve billing, payment, and accountingrelated questions.
• Identify opportunities to improve accounting workflows, reporting accuracy, and department efficiency.
• Maintain accurate and organized accounting records in accordance with company policies.
• Heavy Microsoft Excel use. Functional understanding is required.
• Other duties as assigned by the Controller.
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance