Accounts Receivable / Accounts Payable Specialist

Job Description

Job Description

Hamilton, NJ

Full-time

Job description

Accounts Receivable / Accounts Payable Specialist

Location: Hamilton, New Jersey

Work Arrangement: On-site

Experience Required: Minimum of 3 years in both Accounts Receivable and Accounts Payable

Position Summary

We are seeking an experienced and detail-oriented Accounts Receivable / Accounts Payable Specialist to join our team in Hamilton, New Jersey. The ideal candidate will have at least three years of hands-on experience managing both accounts receivable and accounts payable functions. This is an on-site position requiring strong organizational, analytical, and communication skills.

Key Responsibilities

Accounts Receivable

• Prepare and issue accurate customer invoices.
• Record and apply customer payments.
• Monitor outstanding balances and aging reports.
• Contact customers regarding past-due accounts.
• Research and resolve billing discrepancies.
• Process credit memos and account adjustments.
• Reconcile customer accounts and the accounts receivable ledger.

Accounts Payable

• Review, code, and process vendor invoices.
• Match invoices with purchase orders and receiving documents.
• Prepare weekly payments by check.
• Respond to vendor inquiries and resolve payment discrepancies.
• Maintain accurate vendor records and supporting documentation.
• Reconcile vendor statements and the accounts payable ledger.

General Accounting

• Perform bank and general-ledger reconciliations.
• Maintain organized and accurate financial records.
• Support month-end and year-end closing activities.
• Assist with audits and provide requested documentation.
• Follow internal controls and company accounting procedures.
• Work closely with management, customers, vendors, and other departments.

Required Qualifications

• Minimum of three years of Accounts Receivable experience.
• Minimum of three years of Accounts Payable experience.
• Strong knowledge of accounting principles and standard AR/AP procedures.
• Proficiency with Microsoft Excel, including formulas, sorting, filtering, and spreadsheets.
• Experience using accounting or QuickBooks software.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to research and resolve account discrepancies independently.
• Ability to handle confidential financial information professionally.
• High school diploma or equivalent required; an associate degree in accounting, finance, or a related field is preferred.

Preferred Skills

• Experience with weekly check runs in QuickBooks.
• Experience working in a fast-paced environment.
• Strong customer-service and vendor-management skills.

Work Requirements

• Must be able to work on-site in Hamilton, New Jersey.
• Must be authorized to work in the United States.
• Must be able to perform the essential responsibilities of the position with or without reasonable accommodation. 

Expected hours : 40 per week

Benefits :

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off