Human Resources Coordinator

Job Description

Job Description

Summary

The Human Resources Coordinator provides administrative and operational support to align with the overall strategy of the Human Resources department. This role partners closely with the HR Director and contributes to key HR functions including recruitment, onboarding, employee lifecycle management, HRIS administration, reporting, and employee engagement initiatives.

Duties and Responsibilities

• Provide direct support to the Director of Human Resources across functional areas including recruitment, staffing, training and development, reporting, compliance, HR events, and other institutional initiatives.
• Manage the full onboarding process, including job requisition coordination, offer letter preparation, orientation scheduling, and completion of new hire documentation.
• Prepare and distribute employee correspondence such as promotion, transfer, and job change letters.
• Coordinate the offboarding process, including exit interviews and separation documentation.
• Maintain employee records within the 32BJ Union system and ensure compliance with union requirements.
• Develop and administer college-wide surveys; collaborate with Communications and Marketing to support campus initiatives.
• Process employment verifications, loan forgiveness requests, unemployment claims, and other HR-related communications.
• Assist in the development, maintenance, and updating of the HR website.
• Participate in the development, tracking, and analysis of HR metrics and reports.
• Maintain accurate employee data within the Human Resource Information System (HRIS).
• Support onboarding for student workers, including processing I9 documentation and entering employment data into HR system.
• Maintain and update organizational charts to reflect staffing changes.
• Create and distribute HR communications via MyW&J and Constant Contact.
• Administer and manage the Employee Recognition Program.
• Conduct research and support special projects as assigned by the HR department.
• Maintain comprehensive and up-to-date electronic personnel files for all current and former employees.
• Other administrative duties, including monitoring and distributing HR emails and HR incoming mail.

Qualifications

• Bachelor's degree required.
• 1-2 years of human resources management related experience or relevant education, with demonstrated knowledge of human resource principles, practices.
• Excellent interpersonal, organizational and communication skills.
• Ability to coach and counsel employees and management.
• Open and easily approachable.
• Advanced working knowledge of Microsoft, Outlook and Excel.

Disclaimer

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

Job Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Application Instructions

Apply for this job at Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package.

Getting to Know W&J

Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions.

Celebrating Community

Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world.

Equal Opportunity Employer

Washington & Jefferson College (W&J) complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin.