Executive Assistant

Role Description

Our client is looking for a Director of Details who will own the logistics, systems, and follow-through that lets them operate in their zone of genius. This role is for someone who operates in their own authority, anticipates what’s needed, and takes pride in creating a seamless, elevated experience for their clients.

Your Responsibilities

• Client & Community Communications:
  • Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours (building automation where possible)
  • Coordinate Mailchimp newsletter content and manage the ongoing email list
  • Maintain a consistent flow between emails, funnels, and client touchpoints
• Scheduling & Session Logistics:
  • Manage Calendly scheduling and client rescheduling requests
  • Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call
  • Coordinate AI notetaker automation so recordings and notes are captured and distributed automatically after every call
• Retreats & Events:
  • Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S.
  • On occasion, travel to retreats (France retreats optional; domestic retreats prioritized for in-person support), managing document sharing, testimonials, and real-time customer service onsite
• Content & Social Coordination:
  • Serve as the liaison between our client and her social media/content team
  • Provide the team with visuals, photos, and landing pages needed for retreat and program promotion
  • Manage podcast upload and distribution
  • Support project-based funnels and launches creatively, bringing forward ideas rather than waiting to be told
• Customer Service & Fulfillment:
  • Coordinate shipping and fulfillment for Cosmic Compass game materials
  • Field general customer service questions from clients and community members
• Business Development Support:
  • Research aligned women's communities for potential partnership and outreach
  • Draft introductory emails connecting community leaders to our client's offerings

Qualifications

• Drive and ownership of your skill. You do what you say you’re going to do and you don’t need to be managed.
• Brain-heart connection.
• You’re emotionally attuned with a genuine sensitivity to client communication.
• You’re deadline-driven and have excellent follow-through.
• You’re forward-thinking.
• You bring new tools, software, and process improvements that support business growth.
• Experience supporting a transformational entrepreneur is preferred.

Requirements

• Part-time structure: Approximately 15 hours per week
• Contract Structure: 1099
• Pay Rate - $30-35/hour
• This role requires prior remote EA experience and the ability to travel occasionally.

Location Specifics

• This is a remote position.
• We are NOT currently accepting applications for our 1099 subcontractor roles from residents in California, Massachusetts, Montana, New Jersey, New York, and Pennsylvania at this time.

Benefits

• Priority VA actively celebrates applicants’ different abilities, sexual orientation, ethnicity, faith, and gender.
• Everyone is welcome and supported in their development at all stages of their journey with us.
• At Priority VA we are dedicated to learning about each human as an individual and building a diverse, inclusive, and positive workplace.
• We strive to create human connections between our clients and the most qualified candidates.
• If you’ve felt unseen or ignored in your career search previously, don't worry, we're excited to meet you!