Executive Assistant

Role Description

We are looking for an organized and eager individual to support Impactual's staff and clients with scheduling, logistical planning and coordination.

• Calendar Support
  • Manage team calendars, scheduling, and prioritization of meetings
  • Coordinate domestic travel arrangements
  • Prepare agendas, presentations, reports, and meeting materials
  • Draft and manage correspondence and communications
  • Screen and prioritize emails, calls, and requests
• Meeting and Project Management
  • Organize leadership meetings and staff events
  • Track action items and follow up on deadlines
  • Support cross-functional projects and operational initiatives
  • Maintain records, documentation, and filing systems
• Communication & Relationship Management
  • Serve as a liaison between executives, employees, clients, and external partners
  • Maintain professionalism and confidentiality in all interactions
  • Support internal communication and executive messaging
• Administrative Operations
  • Assist with office operations and vendor coordination
  • Improve administrative systems and workflows

Qualifications

• Scheduling Experience: Managed the calendar of 1 or more busy professionals with 100% follow through.
• Strong Organizational Skills: Excellent organizational, time management, and problem-solving skills.
• Meticulous Attention to Detail: Keen attention to detail, proficient with Google Sheets, and thorough in review.
• Open to Feedback: Proactively take ownership, anticipate problems, and propose solutions.
• Highly Professional: Handle sensitive information with discretion and professionalism.

Requirements

• This is a salaried position; $55,000 - $70,000 per year.

Benefits

• 16 paid holidays, including the week between Christmas and New Years
• 15 days vacation
• 12 days sick/parental/bereavement leave, as well as paid extended parental, family and medical leave
• Monthly QSEHRA reimbursement for qualified medical expenses
• Annual 5% SEP-IRA retirement contribution
• Several monthly and annual stipends, including wifi and cell phone, health and wellness, office supplies, and professional development

Location

Impactual is a fully remote team. This role must be located within the continental United States and be online and available between the hours of 9am and 6pm ET, regardless of where you live and work. Team members can expect to travel for work approximately 3-5 times per year.