Executive Assistant

Role Description

We’re seeking a highly organized, proactive, and discreet Executive Assistant to support our Purchasing Manager in driving strategic initiatives, managing day-to-day operations, and maintaining seamless communication across teams. This is a remote role ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings both precision and empathy to every interaction.

• Manage the Purchasing Manager’s calendar, inbox, and meeting logistics with exceptional attention to detail
• Coordinate internal and external communications, ensuring timely follow-ups and professional tone
• Prepare reports, presentations, and documentation for meetings and strategic planning
• Track action items and deadlines, ensuring accountability across stakeholders
• Support hiring, onboarding, and team engagement initiatives as needed
• Handle confidential information with discretion and integrity
• Serve as a liaison between the Purchasing Manager and cross-functional teams, maintaining clarity and alignment
• Provide excellent customer service in all interactions, both internal and external

Qualifications

• Proven experience as an Executive Assistant or similar role, preferably in a remote setup
• Strong written and verbal communication skills
• High proficiency in Microsoft Outlook
• Familiarity with task management tools like ClickUp is a plus, but not required
• Ability to manage multiple priorities with grace and accuracy
• A proactive mindset—anticipating needs, solving problems, and improving processes
• Strong customer service orientation and emotional intelligence, especially when working with diverse remote teams

Requirements

• Experience supporting leadership, operations, or customer service teams
• Familiarity with Australian business culture or time zones
• Comfort with light data analysis or financial tracking

Benefits

• A collaborative, respectful remote culture
• Opportunities for growth and learning
• A chance to make a meaningful impact behind the scenes
• Additional leave
• Work from home