Executive Assistant

Full-time

Executive Distributors

Role Description

We’re seeking a highly organized, proactive, and discreet Executive Assistant to support our Purchasing Manager in driving strategic initiatives, managing day-to-day operations, and maintaining seamless communication across teams. This is a remote role ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings both precision and empathy to every interaction.

Manage the Purchasing Manager’s calendar, inbox, and meeting logistics with exceptional attention to detail
Coordinate internal and external communications, ensuring timely follow-ups and professional tone
Prepare reports, presentations, and documentation for meetings and strategic planning
Track action items and deadlines, ensuring accountability across stakeholders
Support hiring, onboarding, and team engagement initiatives as needed
Handle confidential information with discretion and integrity
Serve as a liaison between the Purchasing Manager and cross-functional teams, maintaining clarity and alignment
Provide excellent customer service in all interactions, both internal and external

Qualifications

Proven experience as an Executive Assistant or similar role, preferably in a remote setup
Strong written and verbal communication skills
High proficiency in Microsoft Outlook
Familiarity with task management tools like ClickUp is a plus, but not required
Ability to manage multiple priorities with grace and accuracy
A proactive mindset—anticipating needs, solving problems, and improving processes
Strong customer service orientation and emotional intelligence, especially when working with diverse remote teams

Requirements

Experience supporting leadership, operations, or customer service teams
Familiarity with Australian business culture or time zones
Comfort with light data analysis or financial tracking

Benefits

A collaborative, respectful remote culture
Opportunities for growth and learning
A chance to make a meaningful impact behind the scenes
Additional leave
Work from home

Apply

Vacancy posted a month ago

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