Administrative Assistant

Administrative AssistantSan Francisco, CA Full-Time The Staff Pad has partnered with Cadogan Tate to hire an organized, detail-oriented Administrative Assistant for their San Francisco office. This is an exciting opportunity to join a world-class company specializing in fine art, luxury logistics, and high-value collections management. In this role, you'll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment.Key Responsibilities:Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasksSupport the Client Services team with client file setup, purchase orders, MoveWare data entry, bill of lading preparation, and invoice generationAssist leadership team members including Supervisors, the General Manager, and Director as neededDeliver exceptional customer service and maintain professional communication at all timesMaintain organized files and records in accordance with company procedures and protocolsUtilize available resources to ensure high levels of client satisfactionMaintain strong attention to detail and accuracy across all assignments and projectsQualifications:High school diploma or GED requiredMinimum 1 year of experience in inventory management and/or data entryStrong problem-solving skills with the ability to resolve client concerns professionallyHighly organized with the ability to manage multiple tasks and priorities simultaneouslyComfortable working in a fast-paced, multifaceted environmentExcellent verbal and written communication skillsStrong multitasking and time management abilitiesProficient in Microsoft Office and comfortable learning internal systems such as MoveWare and iLive (training provided)Professional phone etiquette and polished email communication skillsTeam-oriented mindset with the ability to collaborate across departmentsComfortable working in a results-driven environmentBenefits:Health insuranceDental insuranceVision insuranceLife insuranceCompetitive PTO package401(k) with company matchingFlexible spending account (FSA)Employee discount programFree gym membership