Administrative Financial Assistant

Benefits 401(k) 401(k) matching Dental insurance Paid time off Vision insurance Job Title Administrative Financial Assistant Location New York City, NY (In-Office) Salary Range $50,000 – $65,000 About LoanBud LoanBud is a rapidly expanding fintech focused on supporting small businesses through innovative financing solutions. Our mission is to empower small‑business owners by providing streamlined access to capital through SBA and other small‑business loans. We foster a culture of growth, teamwork, and dedication to the entrepreneurial spirit. Position Overview We’re hiring an Administrative Financial Assistant to keep our finance and partner operations running smoothly. You will assist with accounts receivable (AR), accounts payable (AP), commission management, partner onboarding, and general administrative tasks that support our Finance, Partnerships, and Executive teams. Key Responsibilities Accounts Receivable (AR) : Generate and send invoices; maintain AR aging; post receipts and reconcile deposits; coordinate reminders and elevate past‑due items; maintain customer billing records and supporting documentation. Accounts Payable (AP) : Enter and code vendor bills; manage approvals; schedule payments; reconcile credit cards and expense reports; maintain vendor files (W‑9s, profiles) and 1099 support. Commission Management : Maintain deal logs and commission matrices; prepare monthly commission statements; validate inputs against lender/partner reports; track payouts and resolve discrepancies. Partner Onboarding : Collect and file partner agreements and payment details; set up partners in CRM/finance systems; provision access to portals; schedule kick‑offs; share enablement materials; maintain partner roster and payout settings. General Administrative Support : Assist with calendar and travel coordination; prepare agendas, notes, and follow‑ups; organize digital files (Drive/Notion); maintain SOP checklists and recurring task cadences; support office operations (vendors, supplies, mail/shipments). Close & Controls Support : Assist with month‑end close checklists, reconciliations, and tie‑outs (banks, AR/AP, commissions); uphold documentation standards, approval limits, and confidentiality/InfoSec procedures. Requirements 2–5 years of experience in bookkeeping/finance admin or operations support (startup or financial‑services experience a plus). Proficiency with QuickBooks Online (Advanced preferred) and bill‑pay/expense tools (Bill.com, Ramp, or similar). Strong spreadsheet skills (lookups, pivot tables) and comfort working with statements and PDFs. Clear written and verbal communication; highly organized, detail‑oriented, and deadline‑driven. Discretion handling sensitive financial and personal data. Nice to Have Payroll/benefits exposure (Gusto/ADP); CRM familiarity (HubSpot/Salesforce). Experience with commissions or revenue‑share payouts; SBA, lending, mortgage, or brokerage exposure. Compensation & Benefits Base salary $50k – $65k, commensurate with experience. Comprehensive health, dental, and vision insurance. Generous paid time off to support work‑life balance. Competitive 401(k) plan with company matching. #J-18808-Ljbffr LoanBud