Administrative Assistant

Company Description By Design Landscapes, Inc. is New Jerseys premier full-service commercial landscape maintenance and design company, serving Northern, Central, and Southern regions of the state. The company supports a diverse clientele including residential customers, general contractors, property management firms, commercial property owners, and landscape architects. With a strong team of landscaping professionals, an extensive fleet of service vehicles, and heavy equipment, By Design Landscapes, Inc. delivers reliable, high-quality services across multiple locations. Team members join a company that values professionalism, operational excellence, and long-term client relationships. The organization provides a stable environment for individuals interested in contributing to a growing, service-focused business.

Role Description The Administrative Assistant is a full-time, on-site role based in Manasquan, NJ. This position supports daily office operations by managing phone calls, greeting visitors, and responding to email inquiries in a professional and timely manner. Responsibilities include scheduling appointments, maintaining files and records, preparing documents, and assisting with data entry and basic reporting. The role may support executives and managers with calendar coordination, meeting preparation, and follow-up communication. The Administrative Assistant collaborates with team members across departments to ensure smooth office workflow and provides general clerical support as needed.

Qualifications

• Strong administrative assistance and general clerical skills, including filing, data entry, and document preparation.
• Professional phone etiquette and communication skills for interacting with clients, vendors, and internal team members.
• Experience providing executive administrative assistance, including calendar management and meeting coordination, is beneficial.
• Proficiency with office software (e.g., MS Office or similar tools) and comfort learning new systems.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and priorities.
• Reliable, punctual, and able to work on-site in Manasquan, NJ in a fast-paced environment.
• Prior experience in an office, construction, landscaping, or service-based business environment is a plus.
• High school diploma or equivalent required; additional coursework or training in office administration is an advantage.