Administrative Support Specialist

Description

Administrative Support Specialist II – Bilingual Spanish

Be the Friendly Face and Organizational Backbone of Our Team

Location: Marina, CA

Schedule: Monday–Friday, 8:00 AM–4:00 PM

Pay Rate: $22.00 per hour

Position Type: Full-Time

We are seeking a professional, organized, and customer-focused Administrative Support Specialist II to provide administrative and front-desk support for our Administration Department. This position plays a key role in ensuring daily office operations run smoothly while providing exceptional support to staff, visitors, and the Director of Finance & Administration.

If you enjoy working in a fast-paced office environment, have strong attention to detail, and can effectively manage multiple priorities, we encourage you to apply.

Key Responsibilities

Front Desk & Office Support

• Answer and direct incoming phone calls professionally and efficiently
• Welcome and assist visitors, clients, and vendors
• Process incoming and outgoing mail and deliveries
• Maintain a professional and organized reception area

Administrative Support

• Prepare correspondence, reports, forms, and other documents
• Maintain accurate records, files, and departmental documentation
• Update contact lists, office logs, databases, and filing systems
• Assist the Director of Finance & Administration with administrative tasks and special projects

Meeting & Office Coordination

• Coordinate meetings, meeting rooms, and related logistics
• Prepare meeting materials and assist with room setup as needed
• Order, receive, and maintain office supplies and inventory
• Submit and track office equipment maintenance and service requests
• Assist with basic IT and phone system coordination

General Support

• Provide administrative assistance to various departments as needed
• Support daily office operations and contribute to a positive team environment
• Perform other related duties as assigned

Qualifications

Required

• Minimum 3 years of administrative or office support experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Excellent verbal and written communication skills
• Outstanding customer service and interpersonal skills
• Strong organizational skills with attention to detail
• Ability to prioritize tasks, multitask, and work independently
• Valid California Driver’s License
• High School Diploma or equivalent

Preferred

• Bilingual Spanish skills
• Experience supporting executive leadership or department management

Benefits

• Competitive pay
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Paid Time Off and Paid Holidays
• Professional development opportunities
• Supportive and team-oriented work environment
• Stable full-time schedule

Apply Today

If you are a dependable administrative professional who enjoys supporting office operations, helping others, and keeping things organized, we would love to hear from you. Apply today and become an important part of our team as an Administrative Support Specialist II.

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