Administrative Assistant

Summary

Summary/Objective

The Administrative Assistant is responsible for high level administrative support and the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The role ensures smooth communication, and coordination across the department. 

Position Description

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage the CPGO’s calendar, prioritizing urgent and important matters 
• Schedule department meetings and prepare agendas, record and distribute minutes as requested
• Prepare complex travel arrangements and manage expense reports
• Draft correspondence, memos, and reports; edit and review communications
• Coordinate in-office and offsite events
• Assist other departments and work with interdepartmental teams as assigned
• Maintain organizational policies and procures
• Support special projects and interdepartmental initiatives 
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written reports or summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Administers USPS, FedEx, and UPS shipments. 
• Reviews and processes invoices.

Position Description Continued

Competencies

• Desire to work in team-oriented culture
• Communication Proficiency
• Ethical Conduct
• Self-starter, requires minimum supervision
• Detail oriented
• Maintains discretion and confidentiality
• Problem solver

Qualifications

Required Education and Experience

• A minimum of Associates degree required.
• A minimum 3 years of experience in administrative role.

Preferred Education and Experience

• Bachelor's degree in related field preferred.
• 5+ years of experience in administrative role
• Bi-lingual in English (business level) and Japanese (business level)

Additional Eligibility Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently

JERA Americas does not accept unsolicited resumes from third party recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, JERA Americas shall have no obligation to pay any referral compensation or recruiter fee.