Administrative Assistant to Transportation and Maintenance

Administrative Assistant to Transportation & Maintenance

Keep Our Operations Running Smoothly. Support the Team. Make a Difference.

As the Administrative Assistant for our Transportation and Maintenance Departments, you'll play an essential role in keeping our operations organized and efficient. From coordinating projects and maintaining records to supporting our transportation team, your work will help ensure our facilities, vehicles, and services continue to support people with intellectual and developmental disabilities every day.

Location: Mellenville, NY

Schedule: MondayFriday, 7:00 AM 3:30 PM

Pay Rate: $17.50 per hour

Why Join The Arc Columbia-Saratoga?

At The Arc Columbia-Saratoga, formerly known as Coarc/Columbia County Arc, we belong to a mission that expands abilities, one person at a time. Our work is both rewarding and challenging, and we support each other through a culture of belonging, respect, and shared purpose. When you join us, you will be making a difference in your community while being valued for your contributions.

"Our work isn't always easy, but it's worth it. At The Arc Columbia-Saratoga, you'll belong, contribute, and make a difference."

Key Responsibilities

• Provide administrative support to the Transportation and Maintenance Departments.
• Prepare purchase orders, reconcile invoices, and assist with vendor payments.
• Order department supplies and maintain inventory of office materials.
• Assist with grant applications, bid documents, and project tracking.
• Maintain organized filing systems and department records.
• Prepare reports, forms, meeting minutes, and other correspondence.
• Schedule vendors for inspections, maintenance, and routine services.
• Maintain department training records and coordinate employee training schedules.
• Assist the Transportation Manager by coordinating bus routes, answering phones, routing calls, and communicating with drivers as needed.
• Support department operations by performing a variety of administrative tasks while maintaining a professional, organized, and customer-focused approach.

Comprehensive Benefits

• Health, dental, and vision insurance
• 24/7 access to a doctor for you and your household
• Paid time off
• Retirement savings plan
• Paid training and professional development
• Opportunities for career growth and advancement

Jamie Budai Senior Recruitment & Retention Specialist The Arc Columbia-Saratoga Email: View email address on click.appcast.io Phone: View phone number on click.appcast.io

Qualifications

Education: High School / GED or better.

Experience: Two years' office experience in a busy office environment or related experience and or training.

Licenses & Certifications: Drivers License

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.