Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Antioch, California. This contract position with the potential to become permanent is fully onsite and offers the opportunity to contribute to a busy fabrication environment by keeping administrative tasks organized and on schedule. The ideal candidate is comfortable managing communications, maintaining accurate records, and supporting the team with dependable coordination throughout the workday.

Administrative Assistant Responsibilities:

• Enter and maintain accurate information in Excel and Smartsheet to support administrative tracking and reporting.

• Prepare and send outgoing correspondence, including emails, mail, and other routine office communications.

• Monitor office and kitchen inventory, place supply orders, and restock shared areas as needed.

• Review daily timesheet submissions each morning and follow up on any missing timecards.

• Assist with invoice processing by printing documentation and locating purchase orders related to batch materials.

• Answer incoming calls professionally and provide helpful support to internal staff and external contacts.

• Help coordinate schedules and appointments to keep office activities organized and efficient.

If you are interested in this Administrative Assistant position, please apply today!

• Previous experience in an administrative support role within a fast-paced office setting.
• Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience entering data with a high level of accuracy and attention to detail.
• Strong written and verbal communication skills for handling emails, calls, and general correspondence.
• Ability to manage multiple tasks, stay organized, and meet daily deadlines.
• Customer service experience with confidence handling inbound and outbound calls.
• Comfortable working onsite in Antioch, California in a contract role with permanent potential.