Executive Secretaries and Administrative Assistants

Administrative AssistantEmployment Type: ContractWork Hours: 37.5 hrs./week Work site: 100% Onsite.Location: 395 Hudson Street New York NY 10014Job Duration: 1 Year Closing: 06/02/2026.Key ResponsibilitiesCase & Intake ManagementProvide dependable operational coverage for Campus Resources (CR) by executing routine Human Resources transactions, managing intake and reporting operational workflows.Manage shared inboxes and action/ticket queues; triage, route, and resolve standard cases within defined SLAs.Provide first-level response to routine HR questions (HEO, ECP, and Classified) from campus HR teams.Job Posting Audit Support: Review active job postings to identify compliance or quality issues; coordinate revisions with campus partners or escalate systemic concerns to leadership.Track trends to inform analysis and targeted campus training needs.Background Verification Support: Respond to basic inquiries related to background verification processes, in alignment with established protocols.Content & Site Maintenance: Maintain and update designated SharePoint sites to ensure accuracy, version control, and accessibility of HR operational materials.SOPs & DocumentationMaintain operational SOPs, templates, and quick reference guides; coordinate updates as processes evolve approaching cutover.Peak Period SupportProvide additional operational coverage during UAT, cutover, while SMEs focus on project tasks.Minimum Qualifications4-6 years in HR higher ed operations, shared services, or higher education administration.Proficiency with HRIS or enterprise systems; strong Excel/Google Sheets skills.Proven accuracy and attention to detail; ability to follow established procedures.Customer service orientation; clear written and verbal communication.Ability to manage multiple priorities in a fast-paced environment.Preferred QualificationsWorkday experience (reports, business processes, training support)Standard schedule with occasional peak period overtime (UAT, cutover).Miscellaneous Information:Monday through Friday, 9 AM - 5 PMNo free parking available at the worksite location.Office is accessible by PATH, MTA and NY Waterway.Interviews will be conducted virtually.Training will be provided.The Nexus Staff Difference:Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.We offer weekly payments via ACH (Automated Clearing House).Serving as Prime Vendors to New York State and New York City for over 10 years.