Administrative Assistant, Investment Banking

Administrative Assistant

At Stout, we're dedicated to exceeding expectations in all we do we call it Relentless Excellence . Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

As an Administrative Assistant, you will provide comprehensive administrative support to Stout's Investment Banking group, helping Managing Directors and the broader team maintain effective day-to-day operations. You will serve as a key contact for internal and external clients, supporting timely communication and coordination across the group.

You will help deliver accurate, professional client materials and well-organized meetings, travel arrangements, and administrative processes.

Work arrangement: This is a full-time position based in the Chicago office with an expectation to be hybrid, with 3 days in office.

Responsibilities

• Manage calendars and independently schedule appointments for Managing Directors and other team members.
• Coordinate meetings, conference calls, and executive events, including meeting space, audiovisual needs, materials, and meals.
• Answer and screen calls; communicate with internal and external clients, management, and colleagues to support prompt responses.
• Arrange travel schedules, reservations, hotels, conference space, meals, and related logistics for the Investment Banking group.
• Prepare correspondence and format, proofread, and edit presentations and other materials using Microsoft Office.
• Coordinate logistics for offsite management presentations, including travel, accommodations, meeting space, and dining reservations.
• Prepare, track, and reconcile team expenses and expense reports.
• Assist with printing, binding, and final preparation of pitch books and other client-facing materials.
• Support client follow-up and correspondence as needed.
• Manage and train future administrative assistants, as applicable.
• Provide rotational reception coverage and backup support to the Chicago Administrative Group.
• Perform other administrative duties as assigned.

Qualifications

• Four or more years of executive administrative support experience required.
• Experience in a professional services, investment banking, or legal environment preferred.
• Four-year college degree in Communications, English, Accounting, Marketing, or a related field is a plus.
• Strong proficiency in Microsoft PowerPoint, Excel, Word, and Outlook; knowledge of Workday is a plus.
• Strong writing, grammar, proofreading, technical, and problem-solving skills, with sound judgment.
• Ability to manage multiple tasks accurately and efficiently in a fast-paced environment
• Excellent organization, attention to detail, confidentiality, discretion, and professionalism.
• Proactive, reliable, adaptable, and comfortable working with multiple stakeholders.

Thrive At Stout

• Adapt to changing priorities and deadlines with flexibility, professionalism, and a client-service mindset.
• Manage competing priorities while communicating clearly with colleagues, clients, and leadership.
• Build strong working relationships and demonstrate a positive, team-oriented approach.
• Embody Stout's core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators.
• Demonstrate a commitment to Relentless Excellence in administrative support, client service, and team collaboration.

A reasonable estimate of the current range is $30.00 - $40.00 hourly. This role is also anticipated to be eligible to participate in an annual bonus plan. Available benefits are based on eligibility. Our Total Rewards package includes a variety of options, including medical and dental plans, vision coverage, disability and life insurance, 401(k) plans, and access to other wellness-focused benefits. Depending on employment category, Stout offers Personal Time Off per calendar year based on standard work hours and years of service or Discretionary Time Off. Additionally, each year the firm publishes a calendar of holidays to be observed during the year.

Applications are reviewed on a rolling basis, with no set closing date. Recruitment will continue until the position is filled. Stout encourages qualified candidates to apply promptly to any role(s) that interest them to ensure full consideration.

Stout is an Equal Employment Opportunity. All qualified applicants will receive consideration for employment on the basis of valid job requirements, qualifications and merit without regard to race, color, religion, sex, national origin, disability, age, protected veteran status or any other characteristic protected by applicable local, state or federal law.