Administrative Assistant I

Discount Tire Administrative Assistant I

Pay Range: $20-$22

Location

2105 University Park Drive

Okemos, MI 48864

Essential Duties and Responsibilities

Serves as first point of contact for internal and external customers

Answers and screens incoming calls

Greets scheduled visitors

Opens and routes incoming mail and correspondence and prepares outgoing mail

Composes, analyzes, and distributes correspondence, memorandums, spreadsheets, and other documents as requested

Coordinates logistics for meetings

File employee documents into system of record

Maintains office supply inventory by checking stock to determine inventory level, anticipating needs, and placing orders

Ensures operation of equipment by completing preventative maintenance requirements, calling for repairs and maintaining equipment inventory

Maintains solid customer and store employee relationships by handling questions and concerns with professionalism

Represents Company values professionally in the community and at public gatherings

Delivers high quality work, effectively and efficiently; displays broad understanding of Company Culture

Completes work in a timely and accurate manner while providing exceptional customer service

Other duties as assigned

Qualifications

A minimum of one year of recent administrative experience in an office environment is preferred.

Basic level computer experience, including Microsoft Office 365, is necessary

Excellent communication, organizational, detail-oriented, and problem-solving skills are required

The ability to work efficiently under pressure, accurately meet deadlines, present a professional demeanor, and work well independently is essential

Customer service skills, including the ability to manage and respond to different customer situations while maintaining a positive and friendly attitude are essential

Ability to quickly build relationships across the organization is crucial

Troubleshooting, organizational, and problem-solving skills with a can-do attitude and the ability to adjust to changing requirements are essential

The ability to work within a team and serve as a trusted expert for assigned duties is crucial

Maintaining confidentiality, treating others with respect and upholding Company values is key

Educational Requirements

This position requires a high school diploma or GED. Additional college level administrative, computer or business-related classes are beneficial.

Work Days

Normal work days are Monday through Friday. Occasional Saturdays and Sundays may be necessary.

Work Hours

Normal work hours are 8:00 a.m. to 5:00 p.m. Additional hours may be necessary.

Physical Requirements

Repetitive Movements - A substantial amount of simple and firm grasping, fine manipulating, handwriting and computer keyboard/mouse usage is required.