ADMINISTRATIVE ASSISTANT II

Administrative Assistant II - 80002404

The successful candidate will be responsible for providing administrative support to the Circuit and assisting regional office staff members with personnel, purchasing and general services duties as necessary. This position requires initiative, strong organizational skills, careful attention to detail and the ability to creatively adjust to a variety of changing workflow demands. This position provides high-level administrative support by utilizing automated systems for personnel Circuit staff in performing personnel, general service requests and procedures. Responsibilities of this position include: preparing, composing and tracking all correspondence; researching and assembling data, assisting Circuit staff with questions regarding established policies and procedures to ensure compliance and consistency; and other administrative paperwork; organizing, maintaining and updating hard copy and electronic files of all project related activities and personnel records; routine administrative support including receiving and properly routing incoming mail, handling outgoing correspondence, maintaining office supplies, and photocopying; maintains calendars and making meeting or travel arrangements. Incumbent will also coordinate the procurement of commodities and services in Ariba On Demand (AOD); reviewing purchases for compliance with Florida Statutes, and DJJ rules and policies; ensuring invoices are submitted with the proper documentation; and assisting with employees' travel expenditures. processing invoices, requisitions, purchasing card charges.

Knowledge of reading comprehension. Knowledge of how to research information. Knowledge to obtain and use the appropriate equipment. Knowledge of administrative and clerical procedures and systems Knowledge of Human Resource rules and regulations Knowledge of principles and processes in business Knowledge of computer software, including applications. Ability to communicate effectively verbally and in writing. Ability to handle confidential information.

Must have a High School Diploma or its equivalent. Must be a current State Personnel Sysytem employee. At least 1 - 3 years of administrative, secretarial or clerical experience.

Preference will be given to applicants who: Have experience with the People First System for Human Resource related functions such as Personnel Actions and Timekeeper responsibilities. Have experience with purchasing and procurement, processing purchase orders, receiving reports, and State Purchasing Card system. Have a valid driver's license.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. Successful completion of background screening is a condition of employment. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.