Executive Assistant

Our client provides a complete range of tax, assurance, and consulting services to a diverse portfolio of clients, with a focus on estate and business succession planning, income tax reduction strategies, and complex multi-entity structures for high-net-worth individuals and privately held businesses. They are seeking an experienced Executive Assistant to support a founding partner and serve as a trusted right hand in a fast-paced, relationship-driven professional services environment. This role will provide high-level administrative support while helping manage priorities, communications, appointments, and day-to-day responsibilities. The ideal candidate is mature, highly organized, self-motivated, and proactive, with the ability to anticipate needs, solve problems independently, and confidently manage competing priorities. This individual should communicate clearly and professionally, build positive relationships with high-net-worth clients, and navigate a variety of personalities with discretion and diplomacy. Key Responsibilities Provide direct executive and administrative support to the founding partner, with approximately 75% of the role focused on supporting him directly. Manage the partner's calendar, including scheduling, confirming appointments, and coordinating logistics. Communicate professionally and clearly with clients and other contacts on the partner's behalf, including phone communications. Gather and organize documents and information needed for meetings and appointments. Coordinate documents requiring signatures, track outstanding items, and follow up to ensure timely completion. Prepare basic spreadsheets, correspondence, and other administrative materials as needed. Provide general administrative and logistical support across the office. Anticipate needs, identify potential issues, and proactively develop solutions without waiting for direction. Keep priorities organized, manage multiple tasks efficiently, and ensure important deadlines and follow-ups are not overlooked. Navigate strong personalities and diverse client needs with professionalism, discretion, and diplomacy. Support the team during tax-season deadlines, including working occasional Saturdays during busy periods in March/April and September/October. What We're Looking For Seasoned Executive Assistant with extensive experience supporting senior executives, partners, or other high-level leaders; 10+ years of EA experience preferred. Highly self-motivated, proactive, and solutions-oriented, with the ability to think ahead and take initiative. Strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. Excellent verbal and written communication skills, including clear, professional phone communication with high-net-worth clients. Professional presentation and the ability to represent the founding partner and firm appropriately. Strong interpersonal skills, sound judgment, and the ability to manage different personalities with tact and diplomacy. Confident enough to follow up, respectfully redirect conversations when appropriate, and keep tasks moving forward. Proficiency in Microsoft Office, including Word, Excel, and Teams. Willingness to work occasional Saturdays during tax-season busy periods in March/April and September/October. Accounting or professional services experience is a plus, but not required. #INDOMNI #J-18808-Ljbffr