Accounts Payable Specialist

Job Description

Job Description

Job description

Accounts Payable Clerk for our HQ office. This is a temporary role with the possibility of becoming a permanent.  Schedule: Alternative work week schedule (Monday-Thursday 9 hours, 4 hours on Friday); this will be a fully onsite position

Located in Santa Ana, CA  Offering $21-27/hr.

Essential Job Functions:

• Review, verify, and process vendor invoices for accuracy and proper authorization
• Process and enter invoices into the accounting system, ensuring all relevant information is accurately recorded
• Prepare and process payments to vendors and suppliers, ensuring payments are made on time and in accordance with company policies
• Reconcile vendor statements and resolve any discrepancies or issues that arise
• Maintain accurate and complete records of all accounts payable transactions, including invoices, payments, and related documentation
• Assist in month-end closing activities, including preparing and reconciling accounts payable reports
• Respond to inquiries from vendors, suppliers, and internal staff regarding invoice and payment status
• Assist with the preparation of financial reports and analysis related to accounts payable.
• Stay up to date with relevant accounting regulations and best practices to ensure compliance with legal and industry requirements
• Collaborate with other departments to ensure smooth and efficient payment processes
• Prepare and process weekly check runs, ACH, and wire payments
• Reconcile vendor statements and resolve discrepancies
• Ensure compliance with internal controls and audit requirements; assist with audits as required
• Assist with year-end processes, including preparation of 1099 forms
• Collaborate with other departments as needed
• Regular and reliable attendance is an essential function of the role, with or without reasonable accommodation
• Support and comply with all company policies and safety requirements
• Perform other duties as assigned

Qualifications, Education & Experience:

• College degree preferred but not required
• 1–3 years of accounts payable or general accounting experience
• Previous experience in accounts payable or a related field is preferred
• Basic understanding of accounting principles and AP processes.
• Strong attention to detail and accuracy.
• Proficient with Excel and other Microsoft Office Suite applications
• Knowledge of basic accounting principles and processes
• Strong mathematical and numerical aptitude
• Ability to maintain confidential and meticulous records