Secretary (Office Automation)
Internal Revenue Service
Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
- Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.
- Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
- Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
- Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
- Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.
STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Tulsa, OK vacancy
- ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. #...Work at office
$16 - $23 per hour
...insurance, 401K & morePediatric Dental Group in Tulsa, OK, is currently seeking a Patient Coordinator to efficiently execute front office processes, including answering the phone, scheduling appointments, and collecting payment within a pediatric dental practice.Pay range...Work at officeHourly pay- ...Tulsa, OK is seeking a Part-Time Administrative Assistant to support the management team with filing, reports, billing, and general office duties. Responsibilities include organizing documents, running reports, assisting with billing and collections, and providing...Work at officePart time
Trinity Employment Specialists
Tulsa, OK3 days ago - ...incoming telephone calls in a prompt, courteous and professional manner. Act as point of contact for all patient and outside physician office questions.Essential FunctionsResponsible for accepting and appropriately assisting all calls and inquiries associated with outside...Work at officeMonday to ThursdayShift work
Oklahoma Arthritis Center
Tulsa, OK1 day ago - ...Patient Access Representative (PAR)As a Patient Access Representative (PAR) you are responsible for handling front office reception and scheduling duties. This includes greeting patients, registration, answering phones, scheduling appointments, creating patient accounts...Work at office
Morton Comprehensive Health Services
Tulsa, OK3 days ago - ...the retail apparel/footwear industry.Assist store manager in all other miscellaneous duties as assigned by supervisors or general office.Understand all reports generated by the general office and coach all associates the actions needed to ensure compliance to goals. (...Work at officeLocal area
Cavender's
Tulsa, OK5 days ago - ...physicians upon their arrival to the department. The unit secretary must be able to demonstrate good telephone skills and able to... ...entry via the CRT for all physician's orders on patients, general office duties for the unit, phone coordination and conveying overall...Work at officeFull timePart timeDay shift
Ardent Health
Tulsa, OK19 days ago - ...billing, schedule clinic visits for the professional staff, perform secretarial services such as answering the phone, greeting patients /... ...Intermediate knowledge and competency in the use of Microsoft Office Products (Word, Excel, Power-Point, Outlook) Preferred Job...Work at officeFull timePart timeDay shift
Ardent Health
Tulsa, OK7 days ago - ...Development (GED) credential. Ability to comply with organizational training and onboarding requirements. Knowledge of medical office procedures and confidentiality practices. Skill in verbal and written communication. Skill in organization and attention to...Work at officeFull timeDay shift
Ardent Health
Tulsa, OK5 days ago - ...act as communications liaison bank-wide. This position will make frequent routine and complicated decisions on behalf of Executive Officer pertaining to external and internal incoming mail and phone calls, ensure follow up on external and internal appointments and correspondence...Work at officeWork experience placement
BOK Financial
Tulsa, OK24 days ago - ...skills, both written and verbal. Ability to manage multiple tasks and work in a fast-paced environment. Proficient with Microsoft Office Suite and experience with insurance verification or billing software. Ability to maintain confidentiality and adhere to privacy...Work at office
- ...Ability to work with data/information requiring a high degree of confidentiality Working Conditions & Physical Requirements Office - 20 lbs BOK Financial Corporation Group is a stable and financially strong organization that provides excellent training and...Work at officeWork experience placement
BOK Financial
Tulsa, OK19 days ago - ...to finger; handle, feel and type; reach with hands and arms.[ ] Sedentary: Limited activity, no lifting, limited walking[ ] Light: Office work, some lifting, bending, stooping or kneeling, walking[X] Moderate: Mostly standing, walking, bending, frequent lifting[ ] Arduous...Work at officeHourly payFull timeLocal areaFlexible hoursShift workNight shift
Boot Barn
Tulsa, OK3 days ago $18 - $23 per hour
...Office Manager - Executive Assistant We are looking for a highly organized and detail-oriented person to support the daily operations of the Owner. This role includes a wide variety of administrative and personal support tasks and requires strong time management, communication...Work at officeHourly payFull timeMonday to FridayProsource Wholesale
Tulsa, OK4 days ago- ...professional who thrives in fast-paced, client-focused environments? We’re looking for an Executive Assistant to be the right hand to our Office Managing Partner (OMP). This role balances high-level administrative support with polished client service to keep the office...Work at officeFull time
- ...keep reading for more information. As a full-time Surgery Unit Secretary, you will work Monday - Friday, 6:30am - 3:00pm. No holidays or... ...staff, and providers. Greets others and communicates with offices and outside healthcare agencies in an effort to provide optimum...Work at officeFull timePart timeMonday to FridayWeekend work
Oklahoma Surgical Hospital
Tulsa, OK23 days ago $18 - $25 per hour
...Description Job Description Benefits: ~401(k) ~401(k) matching ~ Dental insurance ~ Health insurance ~ Paid time off Office Manager - Executive Assistant Location: Bixby, OK Job Type: Full-Time Pay: $18 – $25 per hour (based on experience and...Work at officeHourly payFull timeRelocationMonday to FridayShift workWeekend workAudio Video Connections LLC - OK
Tulsa, OK5 days ago- ProSource is seeking an Office Manager - Executive Assistant to support the Owner and oversee daily operations in a full-time, in-person role in Bixby, OK. You will manage calendars, communications, inventories, and personal tasks while coordinating with vendors and clients...Work at officeFull time
$17 - $18 per hour
...026 Position Introduction: OU Health Physicians in Tulsa offers a rewarding opportunity to join a Central Billing Office that plays a vital role in supporting a community based medical practice grounded in compassionate care and academic excellence. As...Work at officeHourly payMonday to FridayUniversity of Oklahoma
Tulsa, OK1 day ago- ...Healthcare System. Job Requirements: High School Diploma or GED. Basic understanding of insurance, referrals and medical record. Preferred Job Requirements: Previous customer service experience. Previous medical office experience. Ardent Health ServicesWork at office
- ...Obtain referrals and prior authorizations. Discuss financial accounts and sliding fee eligibility with patients. Maintain office supplies and coordinate reordering. Prepare physician correspondence and immunization cards. Sort, distribute, and log incoming...Work at officeWork experience placementShift work
- ...visitors, colleagues, etc.) in order to process assigned patient support services including patient appointments, prescription requests, office visits, phone calls, letters, and communication documentation. Minimum Education: High school diploma or GED required. At least...Work at officeWork experience placement
- ...Medical Practice Front Office Receptionist Job Summary: Performs reception, registration and billing functions in the front office of the Medical Practice to facilitate the effective delivery of patient care. Minimum Education: High School Diploma or GED. Licensure...Work at officeWork experience placement
- ...their best lives. Join our team today and help provide the highest quality vision care for our patients. This role reports to the Office General Manager. Some weekend and evening shifts required. You Will Provide patients a personalized check in/out process experience...Work at officePart timeFlexible hoursWeekend workAfternoon shift
- ...appropriate co-pays, deductibles, co-insurance and past due balances. Explain practice policies, regulations, and services, such as office hours, payment expectations, etc. Answer (or direct to the appropriate staff) patient's questions or inquiries. Effectively...Work at officeMonday to ThursdayShift work
$20 - $23 per hour
...insurance and explanation of benefits preferred Excellent communication skills with both the team and patients Proficient with Microsoft Office products. Experience with dental software preferred Current CPR certification or ability to obtain within 30 days Compensation...Work at officeHourly payTemporary workFlexible hoursOklahoma
Broken Arrow, OK4 days ago$11.37 - $13.46 per hour
...Position Type: Secretarial/Clerical Date Posted: 4/13/2026 Location: Sequoyah 8th Grade Academy JOB TITLE: Attendance... ...High school diploma or GED Experience:1-3 years general office Skills: Computer literacy required; excellent interpersonal...Work at officeHourly payContract workSummer workNight shiftBroken Arrow Public Schools
Broken Arrow, OK1 day ago- ...Membership Secretary The Salvation Army, an internationally recognized non-profit, faith-based organization, is looking for a Membership... ...into a computer. Ability to operate various general office equipment including a computer, photocopy machine, typewriter,...Work at office
$17 per hour
...Bilingual Front Office Assistant Midtown Tulsa | $17/hour | Monday–Friday | 8:00 AM–5:00 PM Start Date: September System One is hiring for a client in Midtown Tulsa! Are you friendly, organized, and great with people? We’re looking for a Bilingual...Work at officeTemporary workWork experience placementLocal areaMonday to FridaySystem One
Tulsa, OK13 days ago$14.23 - $17.09 per hour
...Principal's Secretary Reports to: Principal FLSA Status: Non-Exempt Employment Status... ...requests, ordering and maintaining office supplies, making travel arrangements and... ...for staff and reports to Payroll via Que automated timekeeping system. Keeps records of...Work at officeHourly payContract work
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
Related searches
- front office administrator Tulsa, OK
- law secretary Tulsa, OK
- front office assistant Tulsa, OK
- office secretary Tulsa, OK
- dental front office assistant Tulsa, OK
- secretary Tulsa, OK
- administrative secretary Tulsa, OK
- church secretary Tulsa, OK
- building automation manager Tulsa, OK
- automation project manager Tulsa, OK