Construction Administrative Assistant
CLMI Group LLC
Job Title: Construction Administrative Assistant
Location: Los Angeles, CA (On-Site)
Employment Type: Full-Time About the Role We are seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations for a client working on multifamily and commercial development projects in the Los Angeles area. This on-site role is ideal for someone with hands-on construction industry experience who thrives in a fast-paced job site or field office environment and can juggle documentation, coordination, and communication across project teams. Key Responsibilities
Location: Los Angeles, CA (On-Site)
Employment Type: Full-Time About the Role We are seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations for a client working on multifamily and commercial development projects in the Los Angeles area. This on-site role is ideal for someone with hands-on construction industry experience who thrives in a fast-paced job site or field office environment and can juggle documentation, coordination, and communication across project teams. Key Responsibilities
- Provide administrative support to project managers, superintendents, and field staff
- Prepare, organize, and maintain project documentation, including submittals, RFIs, change orders, and daily reports
- Track subcontractor certificates of insurance, licenses, and compliance documentation
- Assist with scheduling meetings, site visits, and inspections
- Maintain accurate project files (digital and physical) and ensure documents are properly logged and distributed
- Coordinate communication between the field office, subcontractors, vendors, and clients
- Support procurement processes, including purchase orders and material tracking
- Assist with certified payroll documentation and compliance reporting as needed
- Take meeting minutes and distribute action items
- Perform general office duties: answering phones, managing correspondence, ordering supplies
- Minimum 3 years of administrative experience specific to the construction industry (multifamily or residential development experience strongly preferred)
- Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders, etc.)
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction management software (e.g., Procore, Buildertrend) a plus
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to work independently and manage multiple priorities in a deadline-driven environment
- Must be able to work on-site full-time in Los Angeles, CA
- Experience supporting public works or prevailing wage projects
- Familiarity with certified payroll and Labor Compliance Program (LCP) requirements
- Paid Time Off (Sick & Public Holidays)
- Training & Development
- Performance Bonus Opportunities
Vacancy posted 3 days ago
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