Administrative Associate

Administrative Associate – Disability Support Services The Administrative Associate will support Disability Support Services (DSS) at The George Washington University. DSS is committed to providing equal educational opportunity and participation for all students at GW. DSS works to foster an environment that is inclusive and equitable by providing reasonable and appropriate accommodations and support services for students with disabilities. Responsibilities Office Support: Provides front‑desk support through monitoring of the DSS central email inbox, phone line, and in‑person office appointment check‑ins and inquiries; supports the Executive Director/504 Coordinator through initial receipt and response of Accessibility Barrier Reports and Disability Accommodation Petitions; provides support for new student registration and documentation inquiries; monitors the accommodation database and other systems; contacts stakeholders and schedules events for the DSS Events Calendar; reviews and processes vendor invoices; monitors office supplies. Financial Support: Provides department budget review; processes payments, monitors expenditures; obtains release numbers for blanket purchase orders; purchases through iBUY/SAP Concur; processes supplier registration packets; completes worker classification review forms; processes reconciliation and submission of PCARD reports; uses the TRS system to transmit hours and maintain payroll records. Personnel Support: Works with Human Resources to post vacant staff positions, hire new employees, and support employees leaving the university; completes forms for regular staff, student workers, and contract employees. Special Projects: Actively participates in strategic initiatives for DSS and within Academic Affairs. Minimum Qualifications Bachelor’s degree in an appropriate area of specialization, conferred by the start date; degree requirements may be substituted with an equivalent combination of education, training and experience. Preferred Qualifications Excellent communication (oral and written), organizational, and presentation skills. Advanced technical skills and experience fielding direct inquiries (email, Google Suite, Microsoft Office) and database software. Experience in purchasing and monitoring office budgets. Good interpersonal skills, including sensitivity to others and ability to work cooperatively. Sound decision‑making and customer service skills. Friendly and positive disposition; ability to work in a fast‑paced setting. Ability to work independently and efficiently to meet deadlines. Ability to multitask and promptly answer support‑related emails, phone calls, and other electronic communications. Self‑motivated, detail‑oriented, and organized. Benefits Healthcare, dental, vision, life & disability insurance; time off & leave; retirement savings; tuition benefits; well‑being and voluntary benefits. Location Foggy Bottom, Washington, DC. Full‑time, Monday–Friday, 9 AM–5 PM; employee must work on campus (in person). EEO Statement The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law. #J-18808-Ljbffr