Administrative Assistant - Procurement- Temporary

JOB SUMMARY

The Temporary Administrative Assistant will provide professional administrative and procurement-related support that enables leadership and departmental staff to operate in a synchronized, accurate, and timely manner while upholding the Authority's standards for confidentiality, fiscal responsibility, regulatory compliance, and customer service within an active airport environment.


ESSENTIAL JOB RESPONSIBILITES

• Provides direct administrative assistance to Procurement leadership and the Deputy CFO to support day-to-day operations and executive coordination.
• Manages communications, scheduling, and office logistics to ensure smooth information flow and organized departmental activities.

• Maintains accurate, organized records, reports, and files are in alignment with procurement procedures and airport authority standards.

• Supports procurement processes by coordinating vendor setup, documentation verification, and tracking procurement-related records.

• Assists with invoice processing, payment submissions, and assigned procurement-related transactions to support fiscal responsibility.

• Coordinates travel, meetings, and office equipment logistics to ensure operational continuity.

• Ensures confidential handling of information, adherence to policies and safety requirements, and alignment with MNAA's values and compliance expectations.

• Identifies workflow improvements, supports process efficiency, and contributes to ongoing administrative and operational enhancements.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent.

• Demonstrated experience performing administrative, clerical, or office management functions in a professional environment.

• Proven ability to provide administrative support to executive leadership or senior management.

• Proficiency in Microsoft Office applications and general office technology.

• Experience managing calendars, scheduling meetings, preparing correspondence, and maintaining filing systems.

• Ability to handle sensitive and confidential information with discretion and sound judgment.

• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.

• Ability to organize work, manage competing priorities, and maintain accurate records in a fast-paced environment.

• Ability to comply with established policies, procedures, and safety requirements within a regulated environment.

• Ability to obtain and maintain a Secure Identification Display Area (SIDA) badge.

PREFERRED QUALIFICATIONS

• Associate's degree in a related field.

• Advanced administrative or office management experience supporting finance, procurement, or public-sector operations.

• Experience supporting procurement activities, including vendor coordination, invoice processing, and record tracking.

• Familiarity with financial or procurement systems, including vendor setup and documentation verification.

• Experience working within an airport authority, government, or similarly regulated environment.

• Administrative professional certification or Notary designation.

• Demonstrated ability to suggest and implement workflow or process improvements to enhance efficiency.