Accounts Receivable Specialist

Accounts Receivable & Billing Coordinator

The Accounts Receivable & Billing Coordinator is responsible for supporting the organization's financial operations through the administration of billing, receivable processing, financial reporting, and account tracking. This position ensures the timely and accurate processing of payments and invoices, maintains financial records, prepares recurring reports, and serves as the primary resource for payment-related inquiries. The role also provides administrative support for restitution tracking as part of the organization's billing and revenue management processes.

Job Responsibilities

• Process check deposits and ensure timely submission of supporting documentation to the Accounting Department.
• Assign appropriate accounting codes for incoming checks and wire transfers.
• Research and identify claim information for payments received with incomplete documentation.
• Upload payment documentation to the organization's document management system.
• Maintain accurate records of deposited funds and supporting documentation.
• Prepare and distribute monthly invoices for independent agents.
• Generate monthly billing reports to identify billable accounts.
• Review billing reports with management to ensure invoice accuracy.
• Calculate billing amounts and maintain agency billing spreadsheets.
• Verify billing information using Power BI and other reporting tools.
• Compile supporting documentation for monthly invoices.
• Coordinate invoice generation and maintain electronic invoice records.
• Maintain payment tracking registers and individual counsel check registers.
• Record payments in financial tracking systems and SharePoint.
• Monitor payment activity and resolve discrepancies.
• Respond to payment-related inquiries from internal and external stakeholders.
• Maintain accurate financial records to support audits and reporting.
• Generate monthly income statements and other recurring financial reports.
• Produce operational reports supporting billing and accounts receivable activities.
• Reconcile payment records and ensure the accuracy of financial data.
• Assist with periodic reviews of financial records to identify discrepancies and maintain data integrity.
• Perform periodic audits of restitution files to ensure payment activity is current and complete.
• Maintain payment plan documentation and notify supervising counsel of delinquent accounts.
• Coordinate with courts and government agencies regarding restitution payments when necessary.
• Conduct routine research and maintain supporting documentation related to restitution accounts.
• Support the billing process by maintaining accurate restitution information used in revenue reporting and invoicing.

Education

• High school diploma required; Bachelor's preferred
• Associate degree in Accounting, Business Administration, Finance, or a related field, or an equivalent combination of education and experience.
• Three or more years of experience in accounts receivable, billing, accounting support, or financial operations.

Equal Employment Opportunity Employer

Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at View email address on click.appcast.io.

Pay Range & Benefits

$34,023.90 - $57,350.50 Annually

The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate's knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range.

Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts.