Executive Administrative Assistant
Bellwether Staffing Solutions
Job Description
Job Description
We are currently recruiting for multiple Senior Executive Assistant within Financial Services in NYC (Mid town - Hudson Yards Area and World Trade Center area) – in-office 5 days a week. 140K – 150K Base + Bonus + Equity + Benefits Package
Responsibilities:
- Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
- Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise
- Prepare for meetings supporting the needs of executives involved.
- Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
- Manage highly sensitive, confidential information with complete discretion
- Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)
- Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles
- Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
- Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
Requirements:
- 5-8+ years of experience as an Executive Assistant; college degree
- Financial industry knowledge highly desirable
- Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
- Excellent writing, editing, and verbal communication skills
- Research savvy with extensive experience using online resources
- Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
Vacancy posted 6 days ago
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