Accounts Payable Associate

Job Description

Job Description

Job Title: Accounts Payable Associate Job Description

The Accounts Payable Associate supports daily accounting operations by processing invoices, reconciling vendor accounts, and assisting with month-end close procedures. This role requires strong attention to detail, excellent organizational skills, and the ability to manage high volumes of financial transactions accurately and efficiently.

• Process vendor invoices accurately and in a timely manner, ensuring proper coding and documentation.
• Perform three-way matching of purchase orders, receipts, and invoices to verify accuracy before payment.
• Manage high-volume invoice processing while maintaining accuracy and adherence to internal controls.
• Reconcile vendor accounts regularly to resolve discrepancies and ensure up-to-date balances.
• Assist with month-end close activities by preparing and organizing accounts payable data and reports.
• Collaborate with internal departments and vendors to resolve invoice, payment, and purchase order issues.
• Maintain accurate and organized accounts payable records in the ERP system and supporting tools.
• Follow established accounts payable policies and procedures and suggest improvements where appropriate.
• Support general accounting activities as needed to ensure smooth daily financial operations.

• Demonstrated experience in accounts payable, accounting, or related financial operations.
• Proficiency in invoice processing and three-way match procedures.
• Experience handling high-volume invoice processing with strong accuracy and attention to detail.
• Working knowledge of fundamental accounts payable processes and procedures.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to work effectively with ERP software for accounts payable and invoicing activities.
• Strong organizational and time management skills to handle multiple tasks and deadlines.
• High school diploma or equivalent required.
• One to three years of relevant accounts payable, accounting, or related experience and/or education preferred.

• Experience with D365 (Dynamics 365) is a plus.
• Accounts Payable (A/P) Certification is a plus.
• Ability to communicate clearly with internal stakeholders and external vendors.
• Strong problem-solving skills to research and resolve discrepancies in a timely manner.

This is an in-office position within a corporate environment focused on accounting and finance operations. You will work primarily with ERP software, Microsoft Office applications, and other standard business tools to perform daily accounts payable tasks. The organization emphasizes employee well-being and offers comprehensive benefits, including competitive medical coverage options with low deductibles, dental and vision plans, flexible spending accounts, paid time off, and retirement savings with a company match, along with additional employee-focused programs. The culture values employees as key contributors to the company’s growth and success and supports them with competitive compensation and a robust benefits package.

This is a Contract to Hire position based out of Boca Raton, FL.

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Boca Raton,FL.

This position is anticipated to close on Jul 31, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.