Administrative Assistant

Job Description

Job Description

Administrative Assistant (Small Office)
Houston, TX | On site, Monday–Friday, 9–5 | $50,000–$65,000

We are hiring an Administrative Assistant for a brand-new, two-person corporate office. This Administrative Assistant role is for someone who has already been the only admin in a small office and liked it. If your administrative assistant experience is in a large organization with a defined task list and a supervisor down the hall, this is not the right fit.

The environment

• Two people in the office: you and the executive you support. She travels and is often offsite, so you will regularly be on your own.

• The office is new. There is no predecessor, no handover and no manual. You will help build how things run.

• The role will evolve. Some things happen every day; the rest is whatever the company needs that week.

What the Administrative Assistant does

• Pays company bills and handles accounts payable support

• Runs purchasing projects start to finish: research the options, bring a recommendation, get sign-off, close it out

• Sets up and runs the office: furniture, internet, vendors, supplies

• Sends company communications, orders new-hire gifts, and keeps documents moving

• Handles same-day requests quickly while keeping longer projects on track

What you need

• Experience as the sole or primary administrative person in an office of under 50 people

• Experience reporting directly to an owner, founder or executive

• A track record of juggling unrelated tasks and finishing them without being chased

• Bill pay or accounts payable experience (QuickBooks is a plus)

• Able to work on site 9–5 in [City], TX

What we offer

• $50,000–$65,000, based on experience

• 13 floating holidays plus standard benefits

• Real ownership, with more independence as trust builds

EA101