Executive Assistant

Executive Assistant

This is a great opportunity to join a well-established and market-leading brand serving a high-growth end market while gaining valuable experience working closely with Executive leadership. As an organization, we are in high-growth mode through acquisition with a laser focus on positive culture building!

nimble solutions is a leading provider of revenue cycle management solutions for ambulatory surgery centers (ASCs), surgical clinics, surgical hospitals, and anesthesia groups. Our tech-enabled solutions allow surgical organizations to streamline their revenue cycle processes, reduce administrative burden, and improve financial outcomes. Join more than 1,100 surgical organizations that trust nimble solutions and its advisors to bring deep insights and actionable intelligence to maximize their revenue cycle.

We are seeking a highly organized and proactive Executive Assistant to support our CEO and executive team. This individual will serve as a critical partner in managing the CEO's daily operations, coordinating schedules across the executive team, and leading key programs including corporate travel and company-wide events. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings strong follow-through to every project.

Executive Support

• Provide comprehensive administrative support to the CEO, including calendar management, correspondence, and daily prioritization
• Draft, format, and refine executive-level presentations, reports, and communications
• Prepare and submit CEO expense reports accurately and on time
• Help translate CEO priorities into clear action plans, tracking follow-up items to completion
• Organize and coordinate key CEO activities, projects, and initiatives
• Can operate with a level of discretion and ability to maintain confidentiality

Executive Team Scheduling

• Manage appointment scheduling and calendar coordination for members of the executive team
• Resolve scheduling conflicts and proactively manage competing priorities
• Coordinate logistics for executive meetings, including agendas, materials, and follow-ups

Travel Program Management

• Own and lead the company's travel program end-to-end
• Book and manage complex domestic and international travel itineraries for the CEO and executive team
• Establish and maintain travel policies, preferred vendor relationships, and cost-management practices
• Troubleshoot travel issues in real time and adjust itineraries as needed

Vendor & Event Management

• Serve as the primary point of contact for assigned vendors supporting business operations
• Negotiate assigned contracts and manage vendor relationships to ensure quality service and cost efficiency
• Plan and execute key company events (e.g., all-hands meetings, offsites, board meetings, holiday events), managing logistics from concept through execution

Requirements

• 5+ years of experience as an Executive Assistant, ideally supporting a CEO or senior executive
• Exceptional organizational skills with strong attention to detail
• Strong PowerPoint skills; ability to build polished, executive-ready presentations
• Basic proficiency in Excel (data entry, simple formulas, formatting)
• Proven experience managing corporate travel programs and vendor relationships
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Skilled at creating action plans and driving initiatives to completion
• Experience planning and executing corporate events
• Ability to work independently, prioritize competing demands, and adapt quickly to shifting priorities