Operations Assistant

Operations Assistant

Lippes Mathias is one of the nation's 200 largest law firms, with 400 professionals across 17 offices nationwide, including 230 attorneys. We've built a full-service business law practice with a national footprint and deep roots in each community we serve by investing in people who want to grow alongside the firm.

Joining our team means stepping into a culture that prioritizes accessible leadership, genuine recognition, and a work environment that respects your time and your life. Support for our employees is something we take very seriously. In fact, "supportive" was the top word our employees used to describe our work environment on a recent anonymous survey.

We know this firm doesn't run on legal work alone. Every client experience, every smooth transaction, every successful outcome has people behind it who never bill an hour. The systems that keep us organized, the finances that keep us sound, the marketing that tells our story, and the operations that keep 17 offices running happen because of talented, committed professionals who show up every day and do work that matters. We recognize that, and we've built a culture that reflects it.

If you've been looking for a firm where the quality of the culture is surpassed only by the quality of the work, you may have found it.

We offer competitive pay, a year-end bonus opportunity, and a comprehensive benefits package that includes:

• Medical, dental & vision, beginning your first month
• Immediate eligibility for 401(k) and profit-sharing plan
• Paid parental leave
• Long-term disability (firm-paid)
• Life/AD&D insurance

For roles at our downtown locations, firm-arranged parking is available. We also keep the break room stocked with complimentary snacks and beverages.

About the Role

The Rochester office of Lippes Mathias is seeking an Operations Assistant. This position requires professionalism and confidentiality. We are looking for a highly dependable individual who has a positive attitude, is organized and willing to learn. The Operations Assistant must have a valid Driver's License and a reliable vehicle for pickup and delivery requests.

What You'll Do

• Order office supplies and monitor supply inventory
• Stock paper at all printers/copy machines daily
• Stock snack bins, coffee bars, monitor and replace toner cartridges
• Greet guests and vendors and direct them appropriately
• Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
• Retrieve, sort, and distribute incoming mail
• Maintain general cleanliness of conference rooms and office
• Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.
• Complete pickup/delivery requests and general errands including delivering outgoing mail to the post office
• Clean out workspaces and offices for employee departures and arrivals
• Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
• Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual
• Assist in general IT setup including computers, phones, and docking stations
• Other duties as needed

What We're Looking For

• Minimum of 1-2 years of professional office experience.
• Associate degree preferred.
• Good working knowledge of Microsoft Word, Excel, and Outlook.
• High accuracy rate and strong attention to detail.
• Excellent organizational skills.
• Strong professional communication skills, both oral and written.
• A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally.
• Reliable attendance.
• Experience with document management systems such as ProLaw
• Ability to complete projects with little direction.
• Ability to use discretion and handle confidential information.
• Ability to meet deadlines and produce high quality work products.
• Ability to lift up to 50 pounds.
• A valid Driver's License and reliable vehicle.

Compensation

Salary range: $20-$22/hour. This is a good-faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law.