Accounts Payable Specialist
Robert Half
Job Description
Job Description
We are looking for an Accounts Payable Specialist to join a growing team in Contra Costa County. This Long-term Contract opportunity is ideal for someone who can manage invoice workflows, support employee reimbursement activity, and help maintain accurate vendor and payment records.
Responsibilities:
• Process supplier invoices with accuracy, confirming account coding, approvals, cost distribution, and required backup documents before entry.
• Investigate billing issues, payment exceptions, and held invoices by working with vendors and internal teams to reach resolution quickly.
• Serve as a point of contact for supplier questions related to payment timing, invoice progress, and account details.
• Maintain vendor master data, gather required onboarding and compliance documents, and reconcile supplier statements to identify open items.
• Review employee expense submissions for policy adherence, complete documentation, valid approvals, and correct accounting treatment.
• Coordinate with employees to correct incomplete expense reports and support prompt reimbursement processing.
• Organize invoices for scheduled payment cycles and assist with ACH, wire, and check disbursements while validating payment support and approvals.
• Contribute to banking and payment control activities, including positive pay procedures and other internal safeguards.
• Prepare aging, open invoice, and payment status reporting, and assist with account reconciliations and period-end close activities
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field
• At least 2 years of hands-on experience in HIGH VOLUME accounts payable, (3-way match, coding)
• Strong proficiency in Microsoft Excel for tracking, analysis, and reporting.
• Experience using software such as SAP S/4HANA, Oracle, NetSuite, Dynamics, or similar platforms is preferred.
• Familiarity with expense report tools such as Concur or Expensify
• Ability to work accurately and efficiently in a high-volume processing environment.
• Working knowledge of ACH payments, check runs, and standard accounts payable controls.
$10,000 per month
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