Part-Time Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Part-Time Administrative Assistant to support daily office operations in Pennsylvania. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, creating a welcoming front-office experience, and assisting teams with a wide range of support tasks. The successful candidate will help maintain efficient workflows, prepare materials and spaces for meetings, and contribute to clear written communication across the office.

Responsibilities:
• Manage the flow of incoming and outgoing mail, shipments, and package deliveries to ensure timely distribution.
• Organize and maintain both paper-based and electronic records so documents remain accurate, accessible, and up to date.
• Arrange food and beverage orders for meetings, events, and other office gatherings while coordinating schedules and delivery timing.
• Prepare conference rooms for meetings and presentations by ensuring spaces are set up with the necessary materials and resources.
• Provide day-to-day administrative support to internal departments, helping with general office coordination and task completion.
• Partner with other administrative team members to revise, proofread, and format reports, correspondence, and business documents.
• Review written materials for accuracy, consistency, and clear presentation before distribution.
• Assist with front-desk and receptionist-related duties, including answering inbound calls and directing inquiries appropriately.• At least 2 years of experience in an administrative, office support, or receptionist-focused role.
• Demonstrated ability to perform administrative assistance duties in a fast-paced office environment.
• Experience handling inbound calls professionally and responding to internal or external inquiries with courtesy.
• Strong organizational skills with the ability to manage filing systems, records, and multiple priorities efficiently.
• Proficiency in data entry with a high degree of accuracy and attention to detail.
• Comfortable supporting meetings, coordinating office logistics, and assisting with general administrative office tasks.
• Strong written communication skills with experience proofreading or formatting documents professionally.