Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support daily payment processing and payroll-related administrative work for a Long-term Contract position in Austin, Texas. This role is ideal for someone who is highly organized, comfortable handling detailed data entry, and able to manage both invoice workflows and weekly check processing with accuracy. The position works across accounts payable, vendor records, and project setup activities while helping maintain complete financial documentation and timely communication with employees and vendors.

Responsibilities:
• Enter weekly timesheet information into the payroll system and confirm that leave requests are properly supported before processing pay-related records.
• Prepare and share monthly balances for employee vacation and sick leave so staff have current accrual information.
• Collect and track vendor compliance documents, including tax forms and insurance certificates, for new suppliers and for records that are due to expire.
• Coordinate with accounts receivable and project leadership to establish new client and project records in JobPower, ensuring each project identifier is unique and correctly assigned.
• Review incoming invoices, route project-related charges for coding approval, and enter approved transactions into the accounting system.
• Process recurring office expenses directly, and follow up as needed to obtain coding or authorization for employee-related reimbursements before entry.
• Produce weekly accounts payable and payroll checks, assemble supporting backup for review, and handle occasional urgent check requests when necessary.
• Organize signed checks for mailing or office pickup, scan payment support for digital records, and maintain paper files in an orderly manner.
• Record electronic payments and bank transfer activity manually in JobPower so transactions are reflected accurately in the general ledger.
• Maintain sequential general ledger documentation and communicate with vendors or employees to resolve questions related to invoices, timesheets, or account coding.• Previous experience in accounts payable, invoice processing, or a closely related accounting support role.
• Strong data entry accuracy with the ability to manage payroll-related information and payment records in a high-detail environment.
• Hands-on experience coding invoices and supporting check run activities on a recurring schedule.
• Familiarity with maintaining vendor documentation such as W-9 forms, insurance certificates, and payment backup files.
• Ability to work with multiple invoice categories, including project, office, and employee expense transactions.
• Comfortable using accounting or job costing software; experience with JobPower is helpful.
• Effective written and verbal communication skills for coordinating with internal teams, vendors, and employees.
• Strong organizational skills with the ability to manage paper and digital records while meeting weekly and monthly deadlines.