Administrative Assistant

Administrative Assistants - Warehouse

SURESTAFF is immediately hiring Administrative Assistants - Warehouse for a company in Bolingbrook, IL. The premise of this role is providing efficient and accurate information to both internal and external company customers to ensure smooth workflow. SURESTAFF is invested in their team members! All temp-to-hire employees are offered competitive compensation ($20/HR) as well as a benefits package including health insurance (medical, dental, and vision).

Available shifts include:

1st Shift: 8:00am - 4:30pm, Monday - Friday

Administrative Assistant Duties and Responsibilities

• Process customer orders accurately and timely in the Warehouse Management System (WMS)
• Coordinate daily inbound and outbound shipments with warehouse operations.
• Prepare shipping documents, Bills of Lading (BOL), packing lists, shipping labels, and related documentation.
• Communicate with customers regarding order status, shipment schedules, inventory inquiries, and special requests.
• Monitor order progress and resolve shipment discrepancies promptly.
• Perform inventory adjustments, investigate inventory discrepancies, and maintain accurate inventory records.
• Coordinate with transportation providers and internal teams to ensure on-time deliveries.
• Generate daily, weekly, and monthly operational reports.
• Maintain customer files, shipping records, and operational documentation.
• Assist in scheduling appointments for inbound deliveries and outbound shipments.
• Support cycle counts, physical inventories, and inventory reconciliation.

Administrative Assistant Requirements and Qualifications

• Associate's degree preferred or equivalent work experience.
• Minimum 1 years of warehouse administration, logistics, or customer service experience.
• Experience using Warehouse Management Systems (WMS).
• Strong Microsoft Office skills, especially Excel and Outlook.
• Excellent organizational and time management skills.
• Strong communication and problem-solving abilities.
• Ability to work in a fast-paced warehouse environment.
• Bilingual preferred - in English and Mandarin Chinese

About Surestaff At Surestaff, we are dedicated to helping individuals unlock their career potential through meaningful job opportunities. As a leading staffing agency in the light industrial and manufacturing space, we pride ourselves on connecting talent with top employers across the Midwest and Southeast. We understand that finding the right job is about more than just a paycheck – it's about finding the opportunity that fits your skills, goals, and lifestyle. Here are the benefits you’ll enjoy when you partner with us:

• Access to a wide range of job opportunities
• Competitive pay
• Health and Wellness Programs (including EAP)
• Medical benefits including medical, vision, dental, and prescriptions
• Electronic weekly pay
• Employee Advocacy & Personalized Job Support

Surestaff also follows all applicable state and local laws regarding sick time, paid time off, and retirement savings programs. Surestaff is an equal opportunity employer. Notice Regarding the Use of Artificial Intelligence in Employment Decisions In accordance with state mandates, we are providing this notice to inform all applicants and employees that artificial intelligence (AI) tools may be used at various stages of our employment processes. This may include recruitment, screening, hiring, promotion, or other employment-related evaluations. AI tools may assist in reviewing application materials, assessing qualifications, or supporting decision-making. These tools do not replace human judgment; rather, they are used to support consistent and efficient evaluation. Our commitment to speed-to-hire means we work efficiently to get you placed in the right role, fast. If you're ready to take control of your career, explore exciting opportunities, and gain experience that lasts, then Surestaff is the place for you. Let’s get started today!