Payroll Coordinator

Full-Time Payroll Coordinator

Come thrive with us at EPOCH Senior Livings Corporate office location in Waltham, MA. We are now hiring a Full-time Payroll Coordinator to join our corporate payroll team at our exclusive Senior Living organization. This position is on-site in Waltham 5 days per week.

The Payroll Coordinator is responsible for supporting accurate, timely, and compliant payroll operations for assigned communities. This role reviews and reconciles timekeeping data, prepares payroll adjustments, maintains employee payroll records, supports new hire on-boarding, processes employee changes and terminations, coordinates check distribution, and responds to payroll-related inquiries. The Payroll Coordinator helps maintain confidentiality, data integrity, audit readiness, and compliance with federal, state, local, and company payroll requirements while partnering with Human Resources, community managers, and corporate leadership to resolve issues and support consistent payroll processes across the organization.

Working at EPOCH Senior Living is rewarding and purpose-giving! Do you want to thrive at work in an upbeat, fun and friendly work culture that is life-giving to others? Our team members inspire each other as we honor the lives of the generation before us. We understand the key to success is in hiring talented, dedicated, and knowledgeable individuals who share our mission, and we want you!

If you are dependable, compassionate, and genuinely interested in making life healthier and happier for seniors, you would find the perfect fit at EPOCH Senior Living! Here, youll find close-knit teams of remarkable people working together at our network of premier senior living communities throughout the Northeast all with the common goal of delivering an exceptional senior living experience for our residents.

At EPOCH Senior Living communities, we pride ourselves on being a place where team members feel valued, creativity is fostered and employees and residents feel connected like family.

We offer competitive pay and a generous benefits package for full-time team members that starts on the 1st of the month following the date of hire and 30 hours per week! Ask us about the benefits we offer to our part-time team members. We understand the importance of family and encourage a work/life balance. We offer paid time off, sick time, 7 paid holidays and 3 personal holidays per calendar year.

Full-Time Benefits Package

• Medical Plans and Dental Plans with Blue Cross Blue Shield
• Vision Plan
• Flexible Spending Accounts
• 401(K) Auto Enrollment through Fidelity after 30 days with a discretionary company match
• $50,000 Life Insurance Policy
• VOYA Voluntary Benefits Critical Illness and Accident
• Verizon Cell phone Discount
• Wishbone Pet Insurance Discount
• Training and Growth Opportunities
• Tuition/Certification Reimbursement with Annual Amount of $500. English Language Classes Applicable
• Free Parking
• $1,500 Refer a Friend Bonus Incentive

Responsibilities:

• Promote and uphold EPOCH Senior Livings vision, mission, and values
• Prepare, review, reconcile, and process accurate, timely payroll for assigned communities, including multi-state, weekly and biweekly payroll, adjustments, and termination checks
• Review timesheets and timekeeping records for accuracy, completeness, and compliance before payroll submission
• Research and resolve payroll discrepancies, complex payroll issues, and employee inquiries promptly and professionally
• Maintain accurate employee, HRIS, and payroll records while protecting confidential information
• Enter new hires into required systems, verify, and file or upload related documentation
• Coordinate payroll-related distributions and payments, including checks, child support, wage garnishments, and tax levies
• Prepare and submit certified payroll reports, employment verifications, and organization-wide payroll compliance reports as needed
• Support audit readiness by managing HRIS, payroll, and external audit requests, conducting data audits, running rosters; and analyzing data integrity
• Monitor HRIS data entry and support integrations, implementations, and process improvements
• Develop and maintain payroll standards that promote accurate processing, reporting, compliance, and consistency
• Support the payroll team while building collaborative relationships with Payroll, Human Resources, and community leaders

Qualifications:

• Must have a minimum of 3+ years of direct payroll experience
• Experience with payroll, HRIS, time/labor, accounting, and related software systems. Prior knowledge of ADP Workforce Now preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Working knowledge of federal and state employment, payroll, wage and hour, and leave laws, including FMLA, PFML, ACA, and FLSA
• Ability to maintain accurate, timely documentation and uphold confidentiality in all payroll and employee matters
• Ability to travel as needed
• Exceptional attention to detail, organization, accuracy, and follow-through
• Ability to manage multiple projects, priorities, and time-sensitive deadlines in a fast-paced environment
• Strong analytical, problem-solving, and critical-thinking abilities
• Collaborative, professional, and service-oriented approach when working with employees, leaders, and cross-functional partners
• Flexibility, initiative, and the ability to self-direct work efficiently
• Demonstrate excellent time management and efficiency in meeting established deadlines

If you have a strong passion for seniors, we invite you to become part of an EPOCH team!

I love knowing that Ive made a positive impact on my residents or coworkers. Sometimes its as small as a hug, a compliment, or spending a little extra timeI call that my second paycheck!

Eileen, Dietary Aide at Bridges Nashua

You may contact Jessica Kennedy, Corporate Recruitment Manager at View phone number on click.appcast.io for any questions.

EPOCH Senior Living

51 Sawyer Rd

Suite 500

Waltham, MA 02453

Pay Range: $70,000-$75,000 per year

About EPOCH Senior Living

Founded in 1997, EPOCH Senior Living operates a network of senior living communities throughout the Northeast, including Bridges by EPOCH, Waterstone Senior Living, and Rivermere Senior Living. Across our communities, team members play an essential role in creating welcoming environments where residents receive attentive care and personalized support alongside opportunities to remain active and engaged. Every team member makes a valuable contribution to curating the resident experience.

Bridges by EPOCH is New Englands largest stand-alone memory care assisted living provider. Waterstone Senior Living offers luxury senior living for adults 62 and over, while Rivermere Senior Living offers independent living, assisted living, and memory care.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.