Executive Assistant

This is a shared EA role, and it's worth being upfront about what that means. Supporting one executive is about learning one person's style. Supporting five is different. It means making prioritisation calls across competing demands, sometimes without being able to check in first, and staying calm when an escalation event suddenly reprioritises everyone's week. Your job is to keep all of it moving, and to know, without being told every time, what matters most right now. The leaders you'll support are technically fluent, mission-driven, and self-sufficient day to day. What they need is someone who removes friction they didn't know they had, catches things before they fall through the cracks, and makes the team collectively sharper by being at the centre of how it operates. Several members of the team already use AI tools heavily for administrative work, from email triage to travel planning. We'd love someone who's either already comfortable with those tools or genuinely curious to learn, and who can help spread effective AI usage across the group. What you'll do Manage the calendars of five leaders , scheduling internal and external meetings and making the call on conflicts between competing priorities Plan and book domestic and international travel end to end Draft and triage communications on behalf of the leaders you support, sometimes to senior external partners, matching the tone and weight each situation requires Own expense reports, reimbursements, and day-to-day administrative tasks with the kind of tracking that means nothing gets lost Spot recurring inefficiencies in how the team operates and propose fixes Use AI tools and productivity software to keep yourself and the team running efficiently, and help colleagues get comfortable with them over time What we're looking for 2+ years as an executive assistant or in a comparable administrative role, within a biotech, lab, or public health environment Demonstrated experience managing complex calendars and coordinating meetings across multiple stakeholders Experience planning and booking domestic and international travel Excellent written and verbal communication, with the ability to match tone to audience, from a quick internal Slack message to a formal email to a senior partner A track record of working independently and following through without close supervision Strong prioritisation judgement Proficiency with common workplace tools such as Slack, Google Workspace, and task management software Discretion and trustworthiness with confidential and sensitive information Nice to have Experience supporting multiple executives or a leadership team at once, rather than a single person Experience in biotech, life sciences, or a similar technical environment Comfort with AI tools or automation for scheduling, communications, or administrative work Experience managing expenses, reimbursements, or budgets Event planning and coordination experience #J-18808-Ljbffr