Office Coordinator

Office Coordinator

Weitzman is seeking a reliable, energetic, customer service-oriented Office Coordinator to join our team!

This highly visible front desk role is located in our newly renovated, modern headquarters in the Uptown area of Dallas. Our family-owned and operated company has been the most respected provider of retail real estate services in Texas for over 30 years.

Responsibilities:

• Provide primary switchboard coverage as a daily backup to the receptionist.
• Coordinate schedules with the receptionist to ensure the front desk is always covered.
• Schedule and prepare conference rooms for meetings.
• Manage all incoming and outgoing mail, courier services, and delivery procedures.
• Work with vendors on office equipment maintenance and repairs.
• Maintain an organizational system for all office supply inventory and cleanliness in supply rooms, break rooms, print rooms, conference rooms, etc.
• Assist other office locations (Austin, Houston, San Antonio) with inventory needs.
• Send company-wide communications on office equipment issues or maintenance.
• Review, code, and track all office-related invoices.
• Submit expense reimbursements for team members as needed.
• Assist in property management tasks related to tenant insurance and/or ad hoc projects.
• Serve as a backup to our Resource Room Manager.

Qualifications:

• Ability to lift up to 50 pounds
• Experience working with Microsoft Office
• Proactive mindset with the ability to anticipate and identify needs across the organization
• Professional and friendly presentation that strives to provide the best experience for everyone who walks through our doors
• Exceptional organizational skills
• Willingness to adapt and take on additional responsibilities as needed
• Bilingual is a plus

Benefits:

• Competitive compensation
• Company holidays and generous PTO
• Employer paid life insurance and long-term disability coverage
• Medical, vision, and dental insurance
• Health Savings (HSA) and Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• 401k match
• Tuition reimbursement
• Referral bonus program
• Learning and development classes
• Summer Fridays
• Monthly social events
• Free on-site secured parking
• Free on-site gym

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. #WZT123