Office Manager

Office Manager

CentiMark Corporation is the nation's largest commercial roofing contractor with 100 locations across the US and 3,500 employees. We are seeking an energetic and experienced Office Manager to support our Hazelwood branch! This role is paying $27/hr - $35/hr, plus premier benefits! Our ideal candidate will possess office administrative skills, be proficient in Google Docs/Sheets, have a friendly and outgoing personality, and the desire to help grow our business in the surrounding areas. The candidate will also be responsible for managing and processing paperwork in SAP.

Job Summary:

• Initiate new hire process: application, identification, drug test, etc.
• Ensure that new hire forms are complete and maintain a copy of employee files
• Process employee changes (Payroll, Address Change, Termination, etc)
• Maintain vacation request calendars and run quarterly vacation reports
• Run monthly over/under hours report on employees
• Weekly Payroll – Enter hours and ensure accuracy
• Run regular reports including: Jobs Order Exception Report & Purchase Order
• Work with Corporate to reconcile outstanding Accounts Payables
• Audit and enter employee expense reports weekly
• Ensure that office expenses are paid

Support for Sales Representatives:

• Prepare sales proposals
• Enter quotations /run reports for Sales Reps at month end
• Review daily sales reports
• Run month end "sheeted sales" for Sales Reps
• Provide support for sales reps as needed

Support for Branch/Operations Manager:

• Run weekly regional performance report and review for errors
• Prepare Job Reports for Operations Manager including: Backlog, Performance, Job Tracking – Labor Hours, Profitability Analysis
• Review collection reports and make collection calls
• TECO completed and signed off jobs and release final billing

Candidate Requirements:

• 3+ years office management experience
• Able to work independently
• Organizational & data entry skills with attention to detail
• Superb time management skills
• Strong data entry skills with a working knowledge of MS Office Suite
• Ability to handle multiple tasks with efficiency and accuracy
• Working knowledge of Google Docs/Sheets
• SAP Experience is a plus!
• A valid state driver's license in good standing

Premier Benefits:

• 2 Health Insurance Plans:
• No Cost "Core Plan" – No Cost Medical & Dental
• "Buy Up Plan" – Features a lower deductible for Medical
• Vision Plan
• Employer Paid Life & AD&D Insurance
• Traditional 401K with Company Match
• Roth 401K with Company Match
• Flexible Spending Account (FSA)
• Employer Provided Employee Stock Ownership Program (ESOP)
• Paid Holidays and Vacation