Savo, Inc Hiring Executive Assistant Excellent Benefits & Growth Opportunity

Executive Assistant

At Savo Inc., our culture is collaborative, tech-aware, and people-focused. Located in Dallas, Savo Inc. is an early-stage artificial intelligence company focused on building scalable, data-driven solutions. We operate in a fast-paced startup environment where financial discipline, operational rigor, and adaptability are critical to growth. Savo Inc. is seeking an exceptional Executive Assistant to join our team in a Full-Time, hybrid role, with the expectation of only a handful of days in the Dallas office per month. This role provides high-level administrative and operational support to the Chief Executive Officer and additional executive leadership team members as needed. The Executive Assistant serves as a trusted business partner responsible for managing executive priorities, coordinating strategic initiatives, supporting operational workflows, exercising discretion with sensitive business matters, and adapting to shifting organizational needs in a demanding environment. In addition to traditional executive support responsibilities, this position assists with light accounting administration and serves as the primary point of contact and liaison with third-party HR partners. If you are an experienced and ambitious Executive Assistant looking for a new opportunity in the Dallas area, please apply today for immediate consideration.

What We Offer:

• Competitive starting salary
• Generous PTO allowance
• Health benefits including vision & dental
• 401K
• Opportunity for growth and advancement
• Hybrid schedule under five days in-office per month
• Equity for long-term employees

Job Responsibilities:

• Manage complex executive calendars, scheduling, meetings, events, and prioritization of business commitments while proactively resolving scheduling conflicts.
• Coordinate travel arrangements, itineraries, meeting logistics, and related expense reporting for executive leadership.
• Act as a liaison between executive leadership and internal/external stakeholders, maintaining professional and effective communication across all interactions.
• Support operational and administrative initiatives on behalf of executive leadership.
• Lead and coordinate assigned projects, initiatives, and cross-functional administrative efforts while ensuring timely follow-through and accountability.
• Draft, edit, and coordinate executive communications, correspondence, presentations, agendas, reports, and other business documents.
• Manage sensitive and confidential business matters with a high level of discretion, professionalism, and sound judgment.
• Research, collect, and organize information to support executive decision-making, meetings, and strategic initiatives.
• Provide support with vendor coordination, invoice processing, and light QuickBooks administrative functions.
• Serve as the primary point of contact and liaison with third-party HR partners for administrative and HR-related coordination.
• Assist with onboarding coordination, employee documentation, and HR administrative processes as assigned.
• Track and manage deadlines, action items, and follow-up tasks for executive leadership.
• Support office administration and recommend workflow improvements, operational efficiencies, and administrative process enhancements where appropriate.
• Maintain organized electronic and physical filing systems and executive records.
• Represent executive leadership and the organization professionally through effective communication, relationship management, and follow-through.
• Other duties as needed.

Job Qualifications:

• Bachelor's degree is preferred; however, we will accept equivalent work experience.
• 5+ years of executive administrative, operations, or business support experience.
• Proficiency with Microsoft Office Suite and business technology platforms.
• Demonstrated aptitude for learning new software, systems, and technology platforms in a fast-paced business environment.
• Strong organizational, communication, and multitasking abilities.
• Ability to maintain confidentiality and professionalism at all times.
• Strong organizational and project management skills with the ability to manage multiple priorities, deadlines, executive initiatives, and follow-through simultaneously.
• Ability to operate at both a strategic and hands-on level while balancing executive administrative support, operational responsibilities, and shifting priorities in a fast-paced environment.
• Strong critical thinking, problem-solving, and analytical skills with the ability to anticipate needs, identify risks, and proactively develop effective solutions.
• Excellent written and verbal communication skills with the ability to communicate professionally and effectively with leadership, employees, vendors, and external stakeholders.
• Strong interpersonal and relationship-building skills with the ability to collaborate effectively across departments and adapt communication styles to varying audiences and situations.
• Strong customer service mindset with a commitment to operational excellence and organizational support.
• Ability to exercise sound judgment, discretion, and independent decision-making regarding sensitive and confidential business matters.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint, with working knowledge of QuickBooks Online or similar business system, and the ability to quickly learn and adapt to new software, systems, and technology platforms.
• Ability to lead projects, coordinate cross-functional initiatives, and maintain accountability across multiple business functions.
• High level of integrity, accountability, professionalism, and commitment to ethical business practices.
• Self-motivated, adaptable, and able to work effectively both independently and within a collaborative team environment.
• Strong attention to detail, accuracy, and organizational follow-through.
• Experience supporting a CEO and/or President.
• Prior experience assisting with HR administration or serving as an HR liaison.
• Experience in a growing or entrepreneurial business environment is preferred.
• Experience using generative AI tools, such as ChatGPT, Claude, or similar platforms, to improve productivity, streamline workflows, draft business communications, or support administrative and operational tasks.
• Experience creating or customizing AI workflows, assistants, skills, or automations preferred.
• Able to remain in a stationary position for extended periods of time.
• Able to operate office equipment, including computer, phone, and related technology.
• Able to communicate effectively with internal and external stakeholders.
• Able to work in a constant state of alertness and maintain accuracy in a detail-oriented environment.
• Ability to work in a hybrid role with occasional days on-site in Dallas office.