3rd Party Billing Coordinator

Job Description

The 3rd Party Billing Coordinator's primary role is to ensure all agency-funded children are billed appropriately in the POS based on their contract status and attendance. In addition, the Coordinator will ensure all 3rd party payments are posted appropriately. Prepare corporate centralized billing.

Essential Functions/Job Duties & Responsibilities:

• Meet/exceed the customer's (internal and external) expectations by understanding, anticipating and meeting customer needs. Exhibit proactive communication; act and think with customers in mind.
• Friendly, enthusiastic and energetic with customers, co-workers, managers, and visitors. Promote and project a positive company image; treats others with courtesy and respect.
• Regular, in person attendance at designated company site is required to ensure necessary teamwork, personal interaction, and supervision.
• Proactively and effectively communicate with school management, District Managers, AR Subsidy Ops Analysts on 3rd party billing activities.
• Validate 3rd party contracts are set up and billing appropriately in LCW, based on attendance and/or schedule.
• Prepare agency end of period billings, ensure accuracy and submit within the stated deadline.
• Verify 3rd party payments are posted and allocated appropriately and within corporate mandated timelines.
• Review 3rd party accounts for collectability, process rebilling and provide recommendations on proposed write offs.
• Ensure designated 3rd party centers are complying with attendance-related policies and procedures.
• Prepare monthly corporate partner invoices. Submit by stated due dates. Address and research inquiries from corporate partner representatives, school managers, and marketing department staff.
• Work with external 3rd Party Agency Representatives on billing and eligibility issues.
• Troubleshoot, research and assist in resolving complicated billing issues.

Education:

• High School diploma required; Associates or Bachelor's degree in accounting, finance, or related field preferred.

Experience:

• Minimum 2 years of experience in an accounting/finance, billing, bookkeeping, or AR position.
• Experience using LC POS systems and understanding of LC company policies is preferred.

Skills & Abilities (i.e. technical, organizations, knowledge, etc.):

• Must be able to perform, with or without reasonable accommodation, all essential functions of the job.
• Excellent customer service and follow-up skills with both internal and external customers.
• Capable of working with frequent interruptions and changing priorities.
• Effective communication skills, written, verbal and interpersonal.
• Proficient time management, organizational skills and ability to meet established deadlines.
• Ability to work well with others and be self-motivated.
• Strong working knowledge of computer applications such as Microsoft Word, Outlook & Excel.

Travel Percentage:

Up to 20% travel including overnight

Compensation and Benefits:

• Compensation based on position, education and experience. Bi-weekly paid. $24-26 hourly rate.
• This position is also eligible for our Support Central bonus program which is based on annual achievement of company performance.
• Health and Wellness Benefits
  • Employees are eligible for a variety of health and welfare benefits based on their Full-time or Part-time status on their date of hire, which include medical, dental, vision, healthcare & dependent care flexible spending accounts (FSAs), life insurance, disability, accident, critical illness, hospital indemnity, pre-paid legal, pet insurance and identity theft protection.
  • Employees are eligible to participate in our 401(k) retirement plan after 30 days of employment. Participating employees are also eligible to receive a company provided match on their elective deferrals once they reach 1 year of employment with the company.
• Employee perks/discounts
  • Education assistance including tuition reimbursement
  • Childcare discount available to all employees
  • Corporate partner Discounts
• This position is eligible for paid time off. All Corporate employees are enrolled in our Flexible Paid Time Off (PTO) plan. This plan allows for flexibility and discretion between employees and managers in taking time off - with no set accrual for vacation or sick time. Employees can use Flexible PTO for any reason and is compliant with the Colorado Healthy Families Work Act.
• Applications accepted through 6/30/26.